AAS Meeting Sessions & Content

At the winter and summer meetings of the AAS there are several kinds of sessions depending on the kind of topic to be presented. Guidelines for proposing sessions are listed below. Different guidelines apply to AAS Topical Conference Series and Regional Meetings and you can learn more on the pages for those events.

Sessions dedicated to specific topics can be proposed by any Full Member. These are reviewed by the Committee on Meetings which is composed of the three Vice Presidents, the Executive Officer (or designee), and the President (ex-officio); the chair of the Committee on Meetings is the Senior Vice President. Approved proposals are scheduled by the AAS staff, in consultation with the session organizer identified in the proposal. Details on the types of sessions that can be proposed are listed below. Please note that the deadlines, and some of the guidelines, differ between winter and summer meetings. 

Types of Sessions at AAS Meetings

See guidelines for each type of session for how to contribute a paper, or propose an entire session or workshop.

Meeting Abstract Submission: Rules & Regulations

The Board recently approved new rules to greatly simplify the constraints on abstract submission to provide flexibility, within limits, for members contributing papers in different categories.  But it does not adequately address the case where one or more AAS Divisions meet jointly as part of the main Meeting. Divisions are largely free to manage their sessions to meet their needs, within limits.  Currently, an attendee can submit up to 3 papers from 5 categories (no more than one from each category):

  • Invited talk (plenary or prize)
  • Contributed talk (including Dissertation talks)
  • Special Session or Meeting-in-a-Meeting talk
  • History
  • Education
  • Division Contributed talk: An attendee may submit up to 4 papers total. The Division may choose to accept more than one paper from an individual, but in no case may any attendee present more than 4 papers at any winter or summer meeting.

Plenary speakers are selected by the Vice Presidents, and prize talks by the AAS prize committees. Presentations at a Special Session or Meeting-in-a-Meeting are selected by the organizers of those sessions. Contributed, History, and Education papers are open to any eligible attendee.

Prize and plenary presentations are always oral. Talks in the other categories can be oral, iPoster-plus, or iPoster/traditional poster.

Request for a Public Interest Event at an AAS Meeting

The Vice Presidents welcome proposals from members for events of interest to the general public concurrent with our meetings, to engage the local community in astronomical science and education. Such public events help support the AAS vision is "To create a world where all people value and benefit from a scientific understanding of our universe." 

Public Interest Event Form

AAS Meeting Plenary Speaker Nominations

The VPs solicit nominations from the community for potential plenary speakers and/or topics. We seek dynamic speakers who can deliver engaging, visual-rich presentations to a general audience of astronomers, on topics that are of broad interest to the community.

Nominate a Plenary Speaker