Chambliss Astronomy Achievement Student Award Rules
The Chambliss Astronomy Achievement Student Awards are given to recognize exemplary research by AAS Undergraduate and Graduate Student Members who present posters at meetings of the AAS. Awardees are honored with a Chambliss medal or, in the case of honorable mention, a certificate.
- Only poster presentations submitted by the on-time abstract deadline are eligible for judging. Late abstracts are ineligible.
- Participants must indicate during the abstract-submission process that they want their poster considered for the Chambliss student award.
- Student presenters must be members of the AAS. If you're not already a member, you must submit your membership materials to join the Society (application and dues) no later than the 3rd Wednesday of October (for winter AAS meetings) or the 3rd Wednesday of March (for summer AAS meetings), by 11:59 pm Eastern time. Note: SPS students submit their meeting abstracts as nonmembers and thus are not eligible to enter the Chambliss competition without first becoming Undergraduate Members of the AAS.
- To be eligible for an award, work featured on a poster must have been done within the past year and while the presenter was an undergraduate or graduate student; high-school students are ineligible.
- Undergraduate and graduate-student posters will be judged separately; winners will be chosen in each category.
- Participants must be present at their posters at the scheduled judging times; if not, they will be automatically disqualified.
- Students who have won Chambliss medals in a given category, i.e., undergraduate or graduate, are not eligible to enter the Chambliss competition again in that same category. Runners-up, i.e., students who have been cited with honorable mentions, remain eligible to compete in the same category again.
- Eligible submissions will be assigned to poster sessions on the first, second, or third day of the meeting. Like all AAS presenters, students will be informed in advance when their posters are scheduled.
- Advanced graduate students who have finished their coursework and/or who have passed their qualifying exams and/or who are working on their dissertation research are eligible (and encouraged!) to judge undergraduate entries — but not if they have also entered a poster into the graduate-student Chambliss competition.
- Judges will be drawn from the broad AAS membership, not just those who work in a matching subject area; students should not expect judges to be experts on their topic.
- 4. Judges may view student posters whenever they wish throughout the day; however, students are required to be at their posters to talk with judges ONLY during BOTH the Morning Poster Session (usually 9:30 to 10:30 am) and again during the Evening Poster Session (usually 5:30 to 6:30 pm); students are encouraged to participate in the full breadth of meeting opportunities outside of these designated poster sessions times.
- 5. Judges must identify themselves as such when evaluating posters (i.e., judges may not choose to remain anonymous). Judges may choose, however, whether to contact the students whose posters they are judging to schedule appointments to meet at their posters at a specific time within the Morning or Evening Poster Sessions.
- Judges' score sheets will not be shared with other judges or with students. AAS staff will tally judges' scores and choose student winners in both the undergraduate and graduate student categories.
- Judging criteria: Content knowledge as demonstrated orally and on the poster is weighted two-thirds, and other aspects of the oral presentation and poster are weighted one-third. See the meeting-specific judging forms linked under RESOURCES below.
The deadline for entering a poster in the Chambliss student-award competition is the same as the meeting's on-time abstract deadline, which is usually around 1 October for winter meetings and around 1 March for summer meetings (check the appropriate meeting page); late papers are not eligible.
The deadline to submit Society membership materials (application and dues) for non-members is no later than the 3rd Wednesday of October (for winter AAS meetings) or the 3rd Wednesday of March (for summer AAS meetings), by 11:59 pm Eastern time. Note: SPS students submit their meeting abstracts as nonmembers and thus are not eligible to enter the Chambliss competition without first becoming Undergraduate Members of the AAS.
Applicants for this prize must indicate during the poster abstract submission process that they would like to be considered. Please visit the submission site for the winter or summer meeting at which you intend to present. Once you have submitted your abstract, and if needed become a member, you are required to complete the Chambliss Student Sign-up Form.
The award winners will be announced shortly after the meeting on the AAS website and on the AAS Facebook page.
Awardees are honored with a gold-plated brass Chambliss medal (76 mm, 240 g); runners-up, if any, receive a certificate of honorable mention.
The Chambliss Astronomy Achievement Student Awards do not come with a monetary prize.