AAS 240 Press Information | American Astronomical Society

240th meeting

Press Information

240

240th meeting of the American Astronomical Society

Pasadena Convention Center, Pasadena, California

12 – 16 June 2022

The AAS offers complimentary meeting registration to bona fide working journalists and public information officers (PIOs).

At AAS 240, there will be a dedicated press office and a reservable interview room. We will hold a full program of press conferences throughout the meeting, and the meeting will be followed by an optional press tour to NASA's Jet Propulsion Laboratory on Friday, 17 June (note that the press tour will conflict with the meeting tour to Mt. Wilson Observatory, so please do not register for the Mt. Wilson tour if you plan to attend the press tour).

Scroll down for more information, or use the links below to jump to a topic.

Press Registration	Press Office	Press Conferences
Press Interviews	Press Tour	Resources for Presenting Scientists
Embargo Policy for AAS Meetings

Press Registration

The AAS offers complimentary meeting registration to bona fide working journalists and public information officers (PIOs). To request press registration, first check our eligibility criteria, then contact AAS Press Officer Dr. Susanna Kohler with your name and media affiliation (or “freelance” if applicable). Upon confirming your eligibility, she'll email you a special promotional code that you can use to register for the meeting the same way regular attendees do, i.e., via the AAS 240 registration page.

Advance press registration deadline: Sunday, 5 June 2022. If you wait until the meeting is under way, we may not be able to process your registration in time for you to attend that day’s events.

Note that if you plan to attend the meeting in person, you will need to provide proof of vaccination as part of the registration process. Approval can take 24–48 hours, so please plan in advance for this.

View AAS 240 Press Registrants

Press Registration Instructions

Vaccine Verification

If you plan to attend the meeting virtually, you can skip this step. If you plan to attend in person, you will need to provide proof of vaccination to the secure, third-party site CrowdPass and obtain a verification code before you can register. To do so:

1. Go to the AAS 240 registration page. Click the orange "Verify Vaccination" button and follow the instructions on the page to upload your proof of vaccination to CrowdPass. Additional step-by-step instructions can be found here.

2. After you submit your proof of vaccination, CrowdPass will need 24–48 hours to review your submission. You should then receive a 6-digit verification code via email from CrowdPass. You will need this code to register.

Registration

Once you’ve received your press promo code from the AAS Press Officer and your verification code from CrowdPass (if you're attending in person), you're ready to register. To do so:

1. Go to the AAS 240 registration page and click the orange "Register for AAS 240" button.

2. Sign in with your AAS username and password, which you've done before if you've attended a recent AAS meeting. If you’ve forgotten your login credentials, click the “Forgot username?” or “Forgot password?” link and follow the instructions that pop up. If you have trouble or don't know if you have an AAS account, see the instructions here or email [email protected] for assistance.

3. Once signed in, click the orange “Register Myself” button. The page will reload and present you with several registration options at different prices. Select the “In-Person Press Full Meeting Registration” option or the "Virtual Participation Press Registration" option. Don’t fret about the cost shown there! When you enter your press promo code (provided to you by the AAS Press Officer) at checkout, the fee will go to $0 — as long as you've chosen one of the two press registration options and have a valid press promo code.

4. Enter your vaccine verification code that was emailed to you by CrowdPass in the first question under the registration options. Then answer the subsequent required questions and click the “Save Responses” button. If you wish to change any of your responses, do so and then click the “Update Responses” button.

5. Add any workshops you would like to attend. Note that the workshop list includes the complimentary Opening Reception on Sunday and Closing Reception on Thursday. If you choose to sign up for paid workshops or other events, or to make any of the suggested donations, you will need to pay full price for those. Your promo code covers only the registration fee for the science meeting.

6. Scroll down and click the orange “Proceed to Checkout” button. Enter your promo code in the “Promotional Code” box and click the orange “Apply” button; you should now see the registration fee reduced to $0.

7. Click the “Submit Order” button to complete your registration; unless you opted to attend a paid workshop or make a donation, you won’t have to pay anything. The next screen will confirm your registration and display a receipt. You should soon receive a confirmation email from [email protected] If you don’t see this emails in your inbox, check your junk/spam folder.

If you encounter any problems during the registration process, email [email protected].

Press Office

USRA Logo Location: Room 208, Upper Level Conference Room, Pasadena Convention Center

Thanks to the Universities Space Research Association (USRA) for generously sponsoring the press office with refreshments for on-site press registrants!

Press Office Hours

Sunday, 12 June, 3:00 pm – 6:00 pm
Monday, 13 June, 8:00 am – 6:00 pm
Tuesday, 14 June, 8:00 am – 6:00 pm
Wednesday, 15 June, 8:00 am – 6:00 pm
Thursday, 16 June, 8:00 am – 12:00 pm

Press Office Staff

Dr. Susanna Kohler, AAS Communications Manager & Press Officer, +1 202-328-2010 x127
Dr. Kerry Hensley, AAS Communications Specialist & Deputy Press Officer, +1 202-328-2010 x138
Haley Wahl, AAS Media Fellow, +1 202-328-2010 x139

Former AAS Press Officer Rick Fienberg and Astrobites Media Intern Briley Lewis will also assist in the Press Office.

Press Conferences

Location: Room 107, Lower Level Conference Room, Pasadena Convention Center

Press Interviews

Location: Room 215, Upper Level Conference Room, Pasadena Convention Center

Use the online signup sheet to reserve this room for use for press interviews at specific dates and times.

Press Tour

There will be a press tour following the meeting on Friday, 17 June, to NASA's Jet Propulsion Laboratory. This event is for in-person press registrants only; there is no virtual option. The participant list will be finalized at the end of the day on 8 June 2022; to join, sign up using the online expression of interest form before then.

The tour will run from 9:30 am to 1:00 pm PDT. The first portion will be a tour of the laboratory; the last hour will include a tour of the JPL museum (with spacecraft models) and the opportunity to meet and talk to some of the astrophysics mission teams.

Resources for Presenters

If you have been invited to present at an AAS press conference, you may have questions about what happens at a press conference, how to prepare a presentation, or how to prepare a press release. The resources at the following link should address those questions:

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