HEAD 21 Meeting
Plan Your Trip
To better accommodate the overwhelming interest in this meeting, the meeting has been extended to 12 April 2024, with check-in on 7 April, poster setup (and the eclipse!) on 8 April, and the oral program from 9 to 12 April.
Please note that because the venue is near the center of the zone of eclipse totality, lodging options near the Horseshoe Bay Resort are already fully booked for Sunday, 7 April and Monday, 8 April. We recommend that you book lodging someplace with more capacity (e.g., Austin) for 7–8 April and then relocate near the meeting site for 9–12 April when rooms are available. The next nearest town to Horseshoe Bay is Marble Falls (~7 miles away).
For those who booked their hotel prior to the meeting extension, we apologize for the inconvenience, and we ask you to contact your hotel to extend your booking. You can alter your reservations at the Horseshoe Bay by calling the reservations office at 877-611-0112 or emailing [email protected].
We encourage everyone to arrange your lodging as soon as possible.
Horseshoe Bay Resort
200 Hi Cir N, Horseshoe Bay, TX 78657
Main Number: (877) 611-0112
Single/Double: $299 + Taxes
Government per diem rate (Single/Double): $161 + Taxes (SOLD OUT)
All GOVERNMENT RATED ROOMS ARE SOLD OUT.
Deadline for hotel reservations at discounted AAS group rates: 14 March 2024. Rates are on a first-come, first-served basis.
All rates shown are subject to the appropriate federal, state, municipal, and any occupancy taxes in effect at the time of the meeting. Currently, these taxes are 7%.
In addition, there will be a daily resort fee that is covered and you will NOT be charged, currently $16 (discounted from $35.00) per room, per night, plus applicable state and local tax that will be posted to all guest rooms. Click here to view all resort charge benefits (which are subject to change without notice).
The sleeping room must be secured with a valid credit card, along with a first night’s deposit including tax, refundable up to 72 hours in advance of arrival. Checks and major credit cards are acceptable to establish prepayment. All credit cards used to prepay the room deposit may be charged immediately.
- This hotel does not provide shuttle service.
- Daily self-parking is free with multiple parking lots conveniently located within walking distance of the hotel with in and out privileges.
- Valet parking is $25.00 per car, per day with in and out privileges.
Roommate Interest Form
The AAS is providing this form to help participants find potential roommates, but all arrangements must be made by the attendees.
Note that selecting a roommate is a personal choice and should be undertaken with care. You are not obligated to accept any roommate you are uncomfortable with for any reason.