HEAD 20 Meeting

Plan Your Trip

HEAD 20
20th Divisional Meeting of the High Energy Astrophysics Division
Hilton Waikōloa Village, Waikōloa, Hawai‘i
26 – 30 March 2023

Waiting List

Since housing for HEAD 20 is very limited at both hotels, we have created a waiting list for both standard and per diem rooms.  

The waiting list is on a first-serve basis, and you may be placed at either hotel. There is no guarantee that rooms will become available. If they do, we will send you a link to the hotel. 

 Add Your Name to the Waiting List


Hilton Waikōloa Village (HEADQUARTERS HOTEL)
69-425 Waikōloa Beach Dr
Waikōloa Village, HI 96738
Main Number: (808) 886-1234

WAITING LIST ROOM RATES: Add your name to the list
Resort View Palace Tower (Single/Double): $289 + Taxes 
Ocean View Palace Tower (Single/Double): $319 + Taxes
Government per diem rate (Single/Double): $218 + Taxes 

All rates shown are subject to the appropriate federal, state, municipal, and any occupancy taxes in effect at the time of Group’s meeting. Currently, the sales tax rate is 4.7120 % and the hotel occupancy tax rate is 10.25%. 

In addition, there will be a daily resort fee currently $30 per room (discounted from the usual price of $45), per night, plus applicable state, and local tax, that will be posted to all guest rooms. Click here to view all resort charge benefits (which are subject to change without notice).

The sleeping room must be secured with a valid credit card, along with a first night’s deposit, refundable up to seven (7) days in advance of arrival. Checks and major credit cards are acceptable to establish prepayment. All credit cards used to prepay the room deposit may be charged immediately. 

  • This hotel does not provide shuttle service. 
  • Self-parking is $39.00 tax inclusive per car, per day with in and out privileges. 
  • Valet parking is $55.00 tax inclusive per car, per day.

Waikōloa Beach Marriott Resort & Spa
69-275 Waikōloa Beach Drive 
Waikōloa, HI 96738-5711
Main Number: (808) 886-6789

WAITING LIST ROOM RATES:Add your name to the list
Resort View Rooms (Single/Double): $ $329.00 + Taxes 
Government per diem rate (Single/Double): $218 + Taxes

All rates shown are subject to the appropriate federal, state, municipal, and any occupancy taxes in effect at the time of Group’s meeting. These taxes are currently 17.962% total, per room night, and are subject to change. Current room tax rate breakdown: 4.712% Hawai’i State Excise Tax + 10.25% Occupancy Tax + 3% Transient Tax =17.962% total

Upon check-in, individuals have the option to purchase the Resort Fee Package at the retail rate of $30.00 plus room tax (17.962%) per room, per night.

All reservations must be guaranteed with a major credit card. All cancellations must be made at least seven (7) days prior to arrival to avoid one (1) night room and tax charges.

  • This hotel does not provide shuttle service. 
  • Self-parking is $20.00 per vehicle daily (vs. $30.00), not inclusive of Hawai’i State Excise Tax (currently 4.712%). 
  • Valet parking is not available.

HEAD 20 Roommate Interest Form

The AAS is providing this form to help participants find potential roommates, but all arrangements must be made by the attendees.

Note that selecting a roommate is a personal choice and should be undertaken with care. You are not obligated to accept any roommate you are uncomfortable with for any reason.

 Roommate Search