AAS 245: Press Information | American Astronomical Society

At AAS 245, there will be a dedicated press office and a reservable interview room. We will hold press conferences Monday through Thursday.

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Press Registration	Press Office	Press Conferences
Press Interviews	Press Tour	Resources for Presenting Scientists
Embargo Policy for AAS Meetings

Press Registration

The AAS offers complimentary in-person meeting registration to bona fide working journalists and public information officers (PIOs). To request press registration, first check our eligibility criteria; then follow the instructions below.

In-Person Press Attendance:

If you plan to be on-site for AAS 245 in National Harbor, Maryland, contact the AAS Press Office with your name and media affiliation (or “freelance” if applicable); please specify "AAS 245 IN-PERSON press registration" in the subject line. If your eligibility is confirmed, you'll receive a special promotional code that you can use to register for the meeting the same way regular attendees do, i.e., via the AAS 245 registration page.

Virtual Press Attendance:

AAS 245 will offer a limited virtual attendance option with live access to press conferences, plenary talks, select town halls, and a virtual oral session. For virtual press registration, contact the AAS Press Office with your name and media affiliation (or “freelance” if applicable); please specify "AAS 245 VIRTUAL press conference attendance" in the subject line. If your eligibility is confirmed, you'll receive a special promotional code that you can use to register for the meeting the same way regular virtual attendees do, i.e., via the AAS 245 registration page.

Press registration deadline: Wednesday, 8 January 2025.

View AAS 245 Press Registrants

Press Registration Instructions

Once you’ve received your press promo code from the AAS Press Office, you're ready to register. To do so:

1. Go to the AAS 245 registration page and click the orange "Register for AAS 245" button.

2. Sign in with your AAS username and password, which you've done before if you've attended a recent AAS meeting. If you’ve forgotten your login credentials, click the “Forgot username?” or “Forgot password?” link and follow the instructions that pop up. If you have trouble or don't know if you have an AAS account, email [email protected] for assistance.

3. Once signed in, click the “Register Myself” button. The page will reload and present you with several registration options at different prices. Select the “In-Person Press - Full Meeting Registration" or "Virtual Press Registration" option. Don’t fret about the cost shown there! When you enter your press promo code (provided to you by the AAS Press Office) at checkout, the fee will go to $0 — as long as you've chosen the press registration option and have a valid press promo code.

4. Answer the subsequent required questions and click the “Save Responses” button. If you wish to change any of your responses, do so and then click the “Update Responses” button.

5. Add any contributions, networking functions, and workshops you would like to attend. Note that the networking list includes the complimentary Welcome Reception and Closing Reception. If you choose to sign up for paid workshops or other events, or to make any of the suggested donations, you will need to pay full price for those. Your promo code covers only the registration fee for the science meeting.

6. Scroll down and click the “Proceed to Checkout” button. Enter your press promo code in the “Promotional Code” box (if you have trouble, check to make sure there are no leading or trailing spaces in the code!) and click the orange “Apply” button; you should now see the registration fee reduced to $0.

7. Click the “Submit Order” button to complete your registration; unless you opted to attend a paid workshop or make a donation, you won’t have to pay anything. The next screen will confirm your registration and display a receipt. You should soon receive a confirmation email from [email protected]. If you don’t see this emails in your inbox, check your junk/spam folder.

If you encounter any problems during the registration process, email [email protected].

Press Office

Location: Maryland Ballroom 4, Gaylord National Resort & Convention Center (201 Waterfront St, National Harbor, MD 20745)

Press Office Hours

Sunday, 12 January, 3:00 pm – 6:00 pm
Monday, 13 January, 8:00 am – 6:00 pm
Tuesday, 14 January, 8:00 am – 6:00 pm
Wednesday, 15 January, 8:00 am – 6:00 pm
Thursday, 16 January, 8:00 am – 6:00 pm

Press Office Staff

Dr. S usanna Kohler, AAS Press Officer, +1 202-328-2010 x127
Dr. Kerry Hensley, AAS Deputy Press Officer, +1 202-328-2010 x138
Lexi Gault, AAS Media Fellow

The AAS 245 Astrobites Media Intern, Lindsey Gordon, will also assist in the Press Office.

Press Conferences

Location: Maryland Ballroom 5/6, Gaylord National Resort & Convention Center

Press Interviews

Location: Maryland Ballroom 3, Gaylord National Resort & Convention Center

Use the online signup sheet to reserve this room for use for press interviews at specific dates and times.

Press Tour

We are unfortunately unable to offer a press tour at AAS 245. The press program will end on Thursday, 16 January.

Resources for Presenters

If you have been invited to present at an AAS press conference, you may have questions about what happens at a press conference, how to prepare a presentation, or how to prepare a press release. The resources at the following link should address those questions:

https://aas.org/press/media-training-nutshell

Media Advisories

1st Media Advisory (13 December 2024)
2nd Media Advisory (press kit; 6 January 2024)

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Press Information