Submit an AASTCS Proposal

If you have attended any of the AAS Topical Conference Series (AASTCS) meetings over the past seven years, including the most recent Extreme Solar Systems (ExSS) IV meeting in Reykjavik, Iceland, in August 2019, we hope you are impressed by the high quality of the science and the engagement among participants. But do you know that the AAS is accepting meeting proposals all year round and can organize up to three topical conferences of significant interest to the astronomical community each year?

Since our announcement of the AASTCS in 2011 and the inaugural meetings in 2013, we have received many proposals and successfully organized seven topical conferences. The upcoming AASTCS 8: Habitable Worlds 2021 workshop is happening next week!

AASTCS proposals are accepted and reviewed by the AAS Vice-Presidents on a quarterly basis: 1 February, 1 May, 1 August, and 1 November. Proposals from all areas of the astronomical sciences are welcome and can be submitted at your convenience online.

Why should you use the expert AAS meeting team for topical conferences? First and foremost, proposers do not need to concern themselves with contracts, logistical details, or meeting location selection. The AAS handles all of these details in addition to meeting registration, web promotion, and all other organizational details. Proposers need only arrange for the scientific content of their conference. Also, the AAS carries the full financial risk for the meetings and therefore decides on the registration fees and other costs based on the proposer’s requirements. If the proposer can help identify external funding, either through grants or sponsorships, registration fees can be proportionately reduced.

Please see the AASTCS page for further details. We look forward to hearing from you. Remember that the next reviewing date is 1 May. Submit your AASTCS proposal by April!

Submit an AASTCS Proposal

If you have any questions, please email us at [email protected].