AAS 242 Press Information | American Astronomical Society

242nd meeting

Press Information

242

242nd meeting of the American Astronomical Society

Albuquerque, New Mexico

4 – 8 June 2023

The AAS offers complimentary meeting registration to bona fide working journalists and public information officers (PIOs).

At AAS 242, there will be a dedicated press office and a reservable interview room. We will hold press conferences Monday through Wednesday, and the final day of the meeting will feature an optional press tour to the Jansky Very Large Array radio observatory (see details below).

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Press Registration	Press Office	Press Conferences
Press Interviews	Press Tour	Resources for Presenting Scientists
Embargo Policy for AAS Meetings

Press Registration

The AAS offers complimentary meeting registration to bona fide working journalists and public information officers (PIOs). To request press registration, first check our eligibility criteria, then contact the AAS Press Office with your name and media affiliation (or “freelance” if applicable). If your eligibility is confirmed, you'll receive a special promotional code that you can use to register for the meeting the same way regular attendees do, i.e., via the AAS 242 registration page.

Press registration deadline: Wednesday, 31 May 2023.

View AAS 242 Press Registrants

Press Registration Instructions

Once you’ve received your press promo code from the AAS Press Office, you're ready to register. To do so:

1. Go to the AAS 242 registration page and click the orange "Register for AAS 242" button.

2. Sign in with your AAS username and password, which you've done before if you've attended a recent AAS meeting. If you’ve forgotten your login credentials, click the “Forgot username?” or “Forgot password?” link and follow the instructions that pop up. If you have trouble or don't know if you have an AAS account, email [email protected] for assistance.

3. Once signed in, click the “Register Myself” button. The page will reload and present you with several registration options at different prices. Select the “In-Person Press Full Meeting Registration” option or the "Virtual Participation Press Registration" option. Don’t fret about the cost shown there! When you enter your press promo code (provided to you by the AAS Press Office) at checkout, the fee will go to $0 — as long as you've chosen one of the two press registration options and have a valid press promo code.

4. Answer the subsequent required questions and click the “Save Responses” button. If you wish to change any of your responses, do so and then click the “Update Responses” button.

5. Add any workshops you would like to attend. Note that the workshop list includes the complimentary Welcome Reception on Sunday and Closing Breakfast on Thursday. If you choose to sign up for paid workshops or other events, or to make any of the suggested donations, you will need to pay full price for those. Your promo code covers only the registration fee for the science meeting.

6. Scroll down and click the “Proceed to Checkout” button. Enter your press promo code in the “Promotional Code” box (if you have trouble, check to make sure there are no leading or trailing spaces in the code!) and click the orange “Apply” button; you should now see the registration fee reduced to $0.

7. Click the “Submit Order” button to complete your registration; unless you opted to attend a paid workshop or make a donation, you won’t have to pay anything. The next screen will confirm your registration and display a receipt. You should soon receive a confirmation email from [email protected]. If you don’t see this emails in your inbox, check your junk/spam folder.

If you encounter any problems during the registration process, email [email protected].

Press Office

USRA Logo

Thanks to the Universities Space Research Association (USRA) for generously sponsoring the press office with refreshments for on-site press registrants!

Location: Room 210, Level 2, Albuquerque Convention Center (401 2nd St NW, Albuquerque, NM 87102)

Press Office Hours

Sunday, 4 June, 3:00 pm – 6:00 pm
Monday, 5 June, 8:00 am – 6:00 pm
Tuesday, 6 June, 8:00 am – 6:00 pm
Wednesday, 7 June, 8:00 am – 6:00 pm

Press Office Staff

Dr. S usanna Kohler, AAS Communications Manager & Press Officer, +1 202-328-2010 x127
Dr. Kerry Hensley, AAS Communications Specialist & Deputy Press Officer, +1 202-328-2010 x138
Benjamin Cassese, AAS Media Fellow

The AAS 242 Astrobites Media Intern will also assist in the Press Office.

Press Conferences

Location: Room 240, Level 2, Albuquerque Convention Center

Press Interviews

Location: San Juan Room (#22), Lower Level West Complex, Albuquerque Convention Center

Use the online signup sheet to reserve this room for use for press interviews at specific dates and times.

Press Tour

Join the National Radio Astronomy Observatory (NRAO) for a behind-the-scenes tour of the Very Large Array (VLA) in Socorro, New Mexico on Thursday, 8 June 2023. This tour will be separate from the tour offered to non-press meeting registrants.

You will learn the history, mechanics, and science mission of the VLA along with receiving a primer to the science mission for the upcoming next generation Very Large Array. Depending on weather, the NRAO will offer all media tour guests an antenna climb while on the site in addition to time allocated to speak with on-site engineers, scientists, and staff. Transportation to and from the VLA, lunch, water, snacks, hard hats, and media kits are included for all participants; there is no registration cost.

The tour will leave the convention center at 10 am on Thursday morning (immediately following the closing breakfast). The drive to the VLA from Albuquerque takes approximately 2 hours, and we will spend roughly 2-3 hours on the site, so please plan to spend a full day visiting and learning more about the VLA and radio astronomy.

What to bring: Please wear closed-toe shoes (no sandals!) and long pants; these are required to participate in the antenna climb at the VLA. As June in Socorro can be either windy and chilly or very hot, we suggest bringing a jacket, a hat, and sunscreen.

Due to the antenna climb, the number of registrants allowed on this tour is limited. To express interest, please fill out the form here. If interest exceeds the number of participants allowed, members of the media will be given priority over PIOs and participation will otherwise be decided on a first-come, first-served basis.

Resources for Presenters

If you have been invited to present at an AAS press conference, you may have questions about what happens at a press conference, how to prepare a presentation, or how to prepare a press release. The resources at the following link should address those questions:

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