International Travel Grants
Important Information for Individuals Awarded Funding for Travel This Spring and Summer
Due to the uncertainties of international travel at the present time, the AAS is suspending the distribution of International Travel Grant funds. We anticipate that most conferences scheduled this summer will be disrupted by the global pandemic and the travel restrictions being imposed worldwide.
Recipients who have not purchased their airline ticket should not do so. Monitor your conference website and let us know if it is cancelled. To the best extent possible, we will award funds to recipients for alternate conferences in the future.
Individuals who have purchased a ticket, but not traveled yet and have received their grant check, should stay informed about the status of the conference they were planning to attend. If your conference is cancelled, you should take steps with the airline to postpone your ticket for future use. Forbes.com is maintaining a master list of modified airline cancellation policies.
Individuals who have purchased a ticket, but have not yet received their grant check, should stay informed about the status of the conference they were planning to attend. To the best extent possible we will minimize the financial impact on grant recipients who have purchased their ticket.
If you have other questions, or are in a situation not covered by this message, please email firstname.lastname@example.org
The AAS administers a National Science Foundation (NSF) grant that provides funding for airline travel to international science meetings by individuals at US institutions. In years with an International Astronomical Union (IAU) General Assembly (GA), the grant additionally funds travel for US astronomers to the GA and contemporaneous symposia.
Disclaimer: This program is contingent on the AAS receiving continued funding from the NSF. Our latest grant application is under consideration, and no awards will be made until the Society has received an award letter from the NSF for this program. If we receive funding, we will proceed with selections from the grant applications we have received by the deadline. If we do not receive funding, we will notify all applicants of this fact as soon as possible after the decision is known to us.
- 5 June 2020 for travel to meetings between 1 September 2020 and 28 February 2021
You do not have to be a member of the AAS to apply for an International Travel Grant, but you do have to be currently employed in the US or with a US institution. Note that there are restrictions on how the funds are used, which will be communicated to fund recipients along with their awards. Chief among the restrictions is that you must use US flag carriers except in certain circumstances, you must use the funds only for direct travel between the US and the meeting location, and you must use the funds for airfare only (not, e.g., for baggage fees or in-flight meals).
AAS International Travel Grant funds are targeted for (in priority order) early-career scientists, scientists from smaller institutions or from underserved populations, and scientists whose participation at the meeting is important for US visibility.
Funds may not be requested for any AAS or AAS Division meeting, even if the meeting is held outside the US.
Please note that the NSF considers Puerto Rico a qualifying location for this program.
When completing the application, be sure to supply an accurate price quote for your airline travel on a US flag carrier. Cheaper fares on non-US-flag carriers do not improve your funding chances, as you must fly on a US flag carrier whenever and wherever possible.
Information for International Travelers
All travelers are also encouraged to read "Americans Traveling Abroad" and "Alerts and Warnings" prior to undertaking any international travel. Both resources are from the US Dept. of State's Bureau of Consular Affairs.
Grant recipients should send in their final report and appropriate receipts or copies as outlined in their award letter. This includes grants for travel to the IAU General Assembly as well as travel to other international meetings. Unless specifically requested, we will not send confirmation of receipt of your final report.
The final report should briefly describe the following:
- the subject content of the meeting
- the grant recipient's participation in the meeting
- the benefit of the meeting to the grant recipient
- attendance figures and demographics (if available)
Timely submission of final reports helps us complete our paperwork on time so that the grant may be continued without interruption in the future.
Final reports can be sent electronically to email@example.com or printed and mailed to the following address:
American Astronomical Society
Attn: International Travel Grants
1667 K Street NW, Suite 800
Washington, DC 20006 USA
Policy on Interim Proposals
The AAS International Travel Grant Program receives proposals for review only two times per year: once in the spring and once in the fall. Occasionally an individual may discover a meeting opportunity or be invited to a meeting that would demand submission and review of a travel-grant proposal between formal review periods. Although the International Travel Grant Program does not encourage the submission of such proposals, if by circumstance such a proposal is received and the opportunity is significant for the applicant, the AAS Executive Officer will review the proposal and decide if funding should be provided.