Dependent Care Grants

Who is eligible to apply?
Appropriate Divisional or AAS membership at the time of award selection is required. For example, you must be a HEAD member or affiliate to apply for a dependent care grant to attend a HEAD meeting. Members must pay for their meeting registration on or before the dependent care application deadline.

Who qualifies as a dependent?
A dependent is defined as 1) a minor 12 years of age or younger who resides with the applicant and for whom the applicant provides primary support, or 2) a person regardless of age who spends at least eight hours per day in the applicant’s home and for whom the applicant has responsibility.

Which expenses will be eligible for reimbursement?
Dependent care grants are intended to reimburse the following categories of expenses:

• Airfare for a caregiver (e.g., family member, au pair, nanny, sitter) to fly to the meeting location to assist with dependent care for child(ren) age 12 or younger, elderly, ill, or disabled family members able to travel
• Airfare for child(ren) age 12 or younger, elderly, ill, or disabled family members traveling to the meeting
• Costs for dependent care at the meeting (e.g., onsite babysitting, daycare or elder care service local to the meeting venue; local custodial child care, elder care, and/or expenses for care of elderly or other family members that the applicant usually provides; or paying for a nanny or other caregiver's labor)
• Costs for additional dependent care at home incurred due to member's absence during the meeting (e.g., caregiver's labor, before and after school or extended day programs, late pick-up fees, day camps that are custodial in nature and not educational, daycare centers, custodial child care / elder care, or expenses for care of elderly or other family members that the applicant usually provides)

Dependent care grants are NOT intended to reimburse the following categories of expenses:

• Childcare, elder care, or dependent care expenses at home that would normally be incurred (e.g., aftercare at school, dependent care that is provided on an on-going basis)
• Meals or groceries for the attendee, dependent(s), or the caregiver while at the meeting location
• Meeting registration
• Other expenses not associated with the additional care or travel of the dependent(s) or caregiver

For AAS winter and summer meetings: Reimbursement will be made after all travel is completed. All expenses must be justified with a receipt to claim the award. All receipts must be submitted to the AAS staff accountant within one month of the end of the meeting. If your reimbursement includes only airfare, the airline receipt can be emailed to AAS finance.

For Division Meetings: Reimbursement will be made after all travel is completed. All expenses must be justified with a receipt to claim the award. All receipts must be submitted to the appropriate Division’s treasurer within one month of the end of the meeting.