• Deadlines
• Final Reports
• Policy on Interim (late) Proposals
• Consult Travel Advisories
• Visa Information

Download ITG Program Application Form

Deadlines for 2012

20 June 2012 (for travel to meetings between 1 August 2012 and 28 February 2013)

Deadlines for 2012

DEADLINE FOR TRAVEL TO THE IAU GENERAL ASSEMBLY HAS BEEN EXTENDED

17 February 2012 for travel to the IAU General Assembly in Beijing China 20-31 August 2012.

13 January 2012 for travel to meetings between 1 March 2012 and 31 August 2012 (not including the IAU General Assembly).

20 June 2012 for travel to meetings between 1 September 2012 and 28 Feburary 2013

Deadlines for 2013

11 January 2013 for travel to meetings between 1 March 2013 and 31 August 2013.

7 June 2013 for travel to meetings between 1 September 2013 and 28 February 2014

Deadlines for 2014

17 January 2014 for travel to meetings between 1 March 2014 and 31 August 2014.

6 June 2014 for travel to meetings between 1 September 2014 and 28 Feburary 2015

The AAS administers a National Science Foundation grant, which provides funding for airline travel to international science meetings. This funding is available only to individuals at US institutions. During years with an International Astronomical Union General Assembly the grant additionally funds travel for US astronomers to the General Assembly and contemporaneous Symposia in addition to normal international meetings.  You do not have to be a member of the AAS to apply, but you do have to be currently employed in the US or with a US institution. Note that there are restrictions on how the funds are used, which will be communicated to fund recipients.  Chief among the restrictions is the use of US-flag carriers except in certain circumstances, using the funds only for direct travel from the US to the meeting location and returning and using the funds only for airfare costs (e.g. not bag fees).

The Travel grant funds are targeted for (in priority order) early-career scientists, scientists from smaller institutions or from under-served populations or for scientists whose participation at the meeting is important for US visibility.

Funds may not be requested for any AAS or AAS Divisional meeting. Please note that the NSF considers Puerto Rico a qualifying location for this program. We are working to get a complete list of acceptable locations from the NSF.

When completing the application, be sure to supply an accurate price quote for your airline travel on a US flag carrier. Cheaper fares on non-US-flag carriers do not improve your funding chances, as you must fly on a US flag carrier whenever and wherever possible.

All travelers are also encouraged to read the National Academies Visa issue website (mainly applies to foreigners traveling to the US).

NOTE: All travelers should consult the U.S. Department of State Consular Services travel U.S. Department of State Consular Services travel website prior to undertaking any international travel. The U.S. Department of State provides regularly updated travel advisories and other information useful to international travelers.

Final Reports

Grant recipients should send in their final report and appropriate receipts or receipt copies as outlined in their award letter. This includes travel grants to the IAU General Assembly as well as travel to other foreign meetings. Unless requested, we will not send confirmation of receipt of your grant report.

The final report should summarize the benefit of the meeting to the grant recipient, a brief summary of the subject content of the meeting, a description of the grant recipient's participation in the meeting and a summary of attendance information if available.

Timely submission of final reports helps us complete our paperwork on time so that the grant may be continued without interruption in the future.

Final Reports can be sent electronically to aas.grants@aas.org. Please use the following format for your subject line: [First name, Last name-Final Report] or you can mail your final report in printed form to the following address:

American Astronomical Society

Attn: International Travel Grant Dept.

2000 Florida Ave, NW Suite 400

Washington, DC 20009-1231

Policy on Interim Proposals

NOTE: INTERIM APPLICATIONS CAN NO LONGER BE ACCEPTED UNTIL AFTER 20 JUNE 2012

The AAS International Travel Grant Committee normally receives proposals for review two times per year, once in the spring and once in the fall.

Occasionally, an individual may discover a meeting opportunity or be invited to a meeting that would demand submission and review of a travel grant proposal between formal review periods.

Although the International Travel Grant Committee does not encourage the submission of such proposals, if by circumstance such a proposal review is required, an ad-hoc committee composed of two members of the most recent International Travel Grant Review committee and the Executive Officer of the Society shall review the proposal and decide if funding should be provided.

The ad-hoc committee should agree unanimously that the proposal deserve review.

All normal reporting requirements must fulfilled by the applicant and all other requirements placed upon award recipients will also be required of special review awardees.

The chair of the International Travel Grant Review Committee should communicate with the next ITG Committee of any awards made between official proposal reviews and explain the decision of the ad-hoc committee.