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AAS Electronic Announcement #236 - September 2012

Mailed 11 September 2012


4a. 221st AAS Meeting, Long Beach, CA 6-10 January 2013
4b. Long Beach Meeting Early Registration Deadline is Thursday!
4c. *NEW* Astronomy Ambassadors Workshop for Early-Career AAS Members
4d. Long Beach Education Workshops and Special Events
4e. Submit an Abstract
4f. Long Beach Meeting Hotel Information
4g. Volunteers Needed to Sort Abstracts for Long Beach Meeting
4h. Long Beach Splinter Meetings
4i. Sign up to Volunteer at the 221st Long Beach Meeting
4j. Exhibiting in Long Beach
4k. Sponsorship Opportunities
4l. 222nd AAS Meeting in Indianapolis, IN: Special Session,
Meeting-in-a-Meeting, and Town Hall Proposals


You can pay your 2013 membership dues online at through 31 December 2012. When you log in to
your account to renew you will find many improved features. You can
also add or delete journal subscriptions and divisions; and an
individual subscription to the AAS' electronic journals is only US$25
beginning with this renewal period.

While renewing please consider making a donation to The 2012 Campaign
( These
programs support our discipline as well as recognize the research of
your fellow astronomers.


Over the period from September to December 2012, the ApJ Letters
editorial responsibilities will be moving gradually from UT Austin
(where Chris Sneden is currently Letters Editor) to Northwestern
University (where Fred Rasio will become the new Letters Editor on 1
January 2013). Specifically, all new manuscripts submitted to Letters
on or after 18 September will be handled by the Northwestern office.
Previously submitted manuscripts will continue to be handled by the
Austin team until 31 December; it is our hope that a final editorial
decision for all these manuscripts will have been made by then.

Effective 18 September we will also start implementing a few minor
changes in policies for new Letters, consistent with the journal's
rapid publication goals. First, referees will be asked to provide a
report "normally within about 10 days" (rather than the two weeks
currently used). Second, authors will be expected to respond to
reviews and revise their submissions promptly, meaning normally within
about six weeks (rather the nominal six months currently used for all
papers in ApJ or ApJ Letters).

Chris Sneden & Fred Rasio


Due to a clerical error, the lists from which the Council is charged
by the AAS Bylaws to select Publication Board and Education Board
members was presented as lists of candidates for the general
membership. Those selections took place at the AAS 220 Council

Chris Impey
C. Megan Urry

Vice President:
Chryssa Kouveliotou
Nancy B. Morrison

G. Fritz Benedict (unopposed)

Sarbani Basu
Geoffrey C. Clayton
Dawn M. Gelino
Jeffrey Mangum
Dara J. Norman
Nicole S. Van Der Bliek

Nominating Committee:
Jacob Noel-Storr
Massimo Marengo
Rica Sirbaugh French
Virginia L. Trimble

Additional nominations for Officer or Councilor may be submitted by
mail and must be accompanied by a written statement from the nominee
indicating a willingness to serve and by the signatures of at least 30
voting Full Members of the Society. Additional nominations for the
Nominating Committee must be proposed by at least five Full Members of
the Society and must also be accompanied by the nominee's written
statement indicating a willingness to serve.

All nominations and supporting materials must be received by 14
September 2012 in the Office of the Secretary. Send nominations to: G.
Fritz Benedict, McDonald Observatory, University of Texas, 1
University Station, Austin, TX 78712.


4a. 221st AAS Meeting, Long Beach, CA 6-10 January 2013

Important Dates
Early Registration: 16 August - 13 September 2012
Regular Registration: 14 September - 15 November 2012
Late Registration: 16 November - 20 December 2012
Registration with On-site Fees: 21 December 2012 - 10 January 2013

Abstract Submission Deadline: Monday, 1 October 2012. 9:00pm ET
Late Abstract Submission Deadline: Monday, 3 December 2012, 9:00pm ET

Public Splinter Meeting Request Deadline: 15 November 2012
Private Splinter Meeting Request Deadline: 15 December 2012

Child Care Grant Requests Due: 5 December 2012

Hotel Reservation Deadline: 14 December 2012

4b. Long Beach Meeting Early Registration Deadline is Thursday!

The early registration deadline for the meeting is this Thursday, 13
September 2012.

Registration Options:
Phone: 202-328-2010 ext. 106
Fax: 202-234-7850

Fees increase Friday, so take this opportunity to register before they do!

While you are registering for the Long Beach Meeting, don't forget to
sign-up for...

4c. *NEW* Astronomy Ambassadors Workshop for Early-Career AAS Members:
Resources and Techniques for Effective Outreach to Students and the

5-6 January 2013, 9 a.m. to 5 p.m. PST

The newly established AAS Astronomy Ambassadors program
( is designed to support
early-career AAS members with training in resources and techniques for
effective outreach to students and/or the public. The first Astronomy
Ambassadors workshop will be held on 5-6 January 2013 in conjunction
with the 221st AAS meeting in Long Beach, California.

Workshop participants will learn to communicate effectively with
public and school audiences; find outreach opportunities and establish
ongoing partnerships with local schools, museums, parks, and/or
community centers; reach audiences with personal stories, hands-on
activities, and jargon-free language; identify strategies and
techniques to improve their presentation skills; gain access to a menu
of outreach resources that work in a variety of settings; and become
part of an active community of astronomers who do outreach.

Participation in the program includes a few hours of pre-workshop
online activities to help us get to know your needs; the two-day
workshop, for which lunches and up to two nights' lodging will be
provided; and certification as an AAS Astronomy Ambassador, once you
have logged six successful outreach events.

The workshop includes presenters from the American Astronomical
Society, the Astronomical Society of the Pacific, and the Pacific
Science Center.

The number of participants is limited, and the application requires
consent from your department chair. We invite applications from
advanced undergraduates (those doing research and committed to
continuing in astronomy), graduate students, and postdocs and new
faculty in their first two years after receipt of their PhD. We
especially encourage applications from members of groups that are
presently underrepresented in science. If interested, please complete
the online application form
( by 24 October

4d. Long Beach Education Workshops and Special Events

The following education workshops are open for registration. Unless
otherwise noted, registration is required and is available at

To add a workshop to an existing registration, please fax in the
registration form available at to 202-234-7850. You can
also email Tracy Beale at, or call 202-328-2010 ext.

Further workshop and event details are available at

Exoplanet Exploration Program Analysis Group 7
5-6 January, 7:30am-5:30pm
No registration required.
Organizer: Ozhen Pananyan,

CAE/CATS Astro 101 Tier 1 Teaching Excellence Workshop
5-6 January, 8:00am-5:30pm
Cost: $45 for two days
Organizer: Gina Brissenden,

Teaching Every Student: ASTRO 101 Approaches for Diverse Audiences
5-6 January, 9:00am-5:00pm
Cost: $35
Organizer: Tim Slater,

2013 NSF Postdoctoral Fellows Symposium
5 January, 1:00pm-6:00pm
6 January, 9:00am-6:00pm
No registration required.
Organizer: Britt Lundgren,

AAS Council Meeting
6 January, 8:00am-5:00pm
The AAS Council is the board of directors for the AAS, which is a
501(c) 3 non-profit corporation incorporated in the District of
Columbia. The Council meeting, which is open to AAS members except for
any executive sessions, allows for routine corporate business (such as
approval of prize winners and setting each year's budget) as well as
discussion of current conditions in the field of astronomy and closely
related sciences, setting of long term goals and allocation of
resources to achieve those goals.
No registration required; gallery seating is limited.

Learning Astronomy through Role-playing and Debate
6 January, 9:00am-12:00noon
Cost: $35
Organizer: Anthony Crider,

Introduction to Python and Working with Astronomical Data
6 January, 9:00am-5:00pm
Cost: $100
Organizer: Kelle Cruz,

Designing Data Visualizations Workshop
6 January, 1:00pm-5:00pm
Cost: $50
Organizer: Kelle Cruz,

How to Be a Better Professor or Teaching Assistant for your LGBT Students
6 January, 2:00pm-4:00pm
Cost: $35 and $17 for Junior Members or students
Organizer: Van Dixon,

RE-NUMERATE: A Workshop to Restore Essential Numerical Skills and
Thinking via Astronomy Education
7 January, 12:30pm-2:00pm
No registration required.
Organizer: Don McCarthy,

Careers 101: Career Planning Workshop for Graduate Students and Postdocs
7 January, 8:00am-10:00am
Cost: $55
Organizer: Alaina Levine,

Careers 201: Career Leadership Workshop: Game-Changing Avenues to
Finding the Right Opportunities and Honing Professional Skills
8 January, 10:00am-1:30pm
Cost: $55
Organizer: Alaina Levine,

SPS Evening of Undergraduate Science
8 January, 6:30pm-8:00pm
No registration required.
Organizer: Tom Olsen,

Hack Day
10 January, 10:00am-5:30pm
Cost: $0, but registration is required.
Organizer: Kelle Cruz,

4e. Submit an Abstract

The 221st AAS Meeting in Long Beach, CA has a great line up of Plenary
and Prize talks and Special Sessions, and now is your chance to be a
part of it!

The abstract submission form is available at

In addition to accepting Research Contributed Oral and Poster
Presentations, Dissertations, and History & Education papers, the AAS
is also accepting the abstracts from Undergraduates and Graduates that
cannot attend the meeting!

*New* Student Virtual Forum: For the 221st AAS meeting, the Astronomy
Education Board (AEB) is sponsoring a session called the Student
Virtual Forum (SVF) for undergraduate and graduate students who cannot
make the trip to Long Beach. Its purpose is to enable undergraduate
and graduate students who are unable to attend the meeting in person
to present a short oral paper "virtually," that is, from a remote
location. More information is available online at

The deadline to submit abstracts is Monday, 1 October 2012, 9:00pm ET.

4f. Long Beach Meeting Hotel Information

The AAS has secured rooms at Long Beach area hotels. Please visit for details. The deadline
to make reservations is 14 December 2012.

Government Rate Hotel Reservations
A limited number of rooms are available for government employees at a
discounted rate. Please make your government rate reservation at

Please contact Tracy Beale at if you have any questions.

4g. Volunteers Needed to Sort Abstracts for Long Beach Meeting

We are currently looking for volunteers to help with the abstract
sorting for the Long Beach meeting. If you are interested, please
email Sorting will take place on 10 October
2012--all you need is an internet browser!

4h. Long Beach Splinter Meetings

Splinter meetings are typically small group meetings from 5 to 50
individuals to discuss mission planning, collaborative science efforts
or other non-science issues. They are not meant to replace science
sessions at the meeting and will not be widely advertised by the AAS
as meeting content. The splinter meeting concept is provided as a
service to our members.

If you would like to request a splinter meeting you will need to
complete the room request form, available at, by 15 November 2012.
These splinter meetings are reserved on a first-come, first-served

Please contact Lisa Idem at for more information.

4i. Sign up to Volunteer at the 221st Long Beach Meeting

Participate at the Long Beach meeting as a volunteer and receive
complimentary registration for 16 hours worked. This is an excellent
opportunity for undergrads, grads, postdocs, and local amateur
astronomers at our meetings: to supervise sessions, help at
registration, usher at events, and various other odd (but greatly
appreciated) jobs. Don't miss the chance to meet and mingle with your
peers, get up to date on the newest science, and pick up some cool
freebies in the Exhibit Hall.

For information about signing up today go to

4j. Exhibiting in Long Beach

Exhibitors at the AAS Meeting have an opportunity to speak directly
with the customers they are serving. If your institution, observatory,
company, lab or university is doing business in need
to be exhibiting at the AAS Meeting in Long Beach. More information
can be found at

Contact Debbie Kovalsky, or 202-328-2010 x110.

4k. Sponsorship Opportunities

The AAS gratefully acknowledges the commitments of Northrop Grumman
and Apogee Imaging Systems to sponsor the AAS 221st Meeting.

Are you looking for more exposure for your company and a way to
support astronomy? Look no further than a AAS Meeting Sponsorship. We
can customize packages to fit your budget and needs. Contact Debbie
Kovalsky, or 202-328-2010 x110. See the
standard packages at

4l. 222nd AAS Meeting in Indianapolis, IN: Special Session,
Meeting-in-a-Meeting, and Town Hall Proposals

If you would like to propose for a Special Session, Town Hall, or
Meeting-In-A-Meeting at the 2013 Summer Meeting in Indianapolis,
proposals are due 30 September 2012. See for
information and deadlines.

Please direct questions to


Deadline: 14 September 2012

The proposal deadline for AAT time in Semester 13A (1 February 2013 to
31 July 2013) is: Friday, 14 September 2012, at 17:00** (AEST, i.e.
UTC + 10 hrs)

** Note the closing time is 17:00 on the *14th* of September.

Proposals can be submitted from the 1st of September 2012 using the
AAT online proposal form, and are welcome from astronomers worldwide.

General information on applying for AAT time can be found at:

Important notes for 13A applicants:

* A call for Large Programs will NOT be made in Semester 13A. We
expect significant down-time in 13A while commissioning HERMES and
anticipate the next call for Large Programs will be no earlier than
Semester 13B.

* Long-term proposals requesting < 50 nights in total are still
accepted. Please contact the ATAC Secretary, Helen Woods (hmw -@- well in advance of submitting this kind of proposal.


Due: 27 September 2012

The National Optical Astronomy Observatory announces the availability
of observing time for the 2013A semester, February 2013 - August 2013.
Time is available with the Gemini North and South telescopes, the
6.5-m telescope of the MMT Observatory, the 5-m Hale Telescope at
Palomar Observatory, and the telescopes of Cerro Tololo Inter-American
Observatory and Kitt Peak National Observatory. Details of
instrumentation, observing modes, schedules, and proposal submission
instructions are available at:

Proposals are due no later than 11:59pm MST (Mountain Standard Time)
on Thursday, 27 September 2012.


Deadline: 15 October 2012

Sigma Xi, The Scientific Research Society is currently accepting
student grant applications for awards up to $5,000 in the field of
astronomy. The money can be used for the purchase of non-standard
equipment, travel to a research site, institutional equipment use fees
and more. The application deadline is 15 October 2012. Additional
information and the online application can be found at:

Please email questions to


The Journal of the American Association of Variable Star Observers
volume commemorating our Centennial Year is now available through the
AAVSO website:

This special double issue contains over 600 pages of material related
to variable star astronomy, history, and the AAVSO. All articles may
be freely downloaded as PDF files; information about obtaining paper
copies of the complete issue is included on the page linked above. For
more information about the Journal of the AAVSO, visit:


The Galaxy Evolution Explorer (GALEX) has begun a privately funded
mission extension phase. A significant fraction of the Galactic Plane
has not yet been surveyed, but is now accessible with the removal of
all bright star limits.

Our highest priority goal is to Complete the All-Sky UV Survey and
pursue Milky Way science related to pre- and post-main-sequence
stellar evolution, the cycling of matter between stars and the ISM,
characterization of stellar variability, and a search for new classes
of exoplanets. Other high priority science includes exploring the
transient UV sky, searching for shock breakout supernova events,
discovering tidal disruption of stars by massive black holes, and
surveying the low mass universe.

Further details about this extension, including how to help support
the mission can be found online at

Follow AAS Public Policy on Twitter @AAS_Bethany_J and @AAS_CAPP

Stay on top of astronomy news by following the AAS Press Officer on
Twitter: @AAS_Press

An American Astronomical Society (AAS) Electronic Announcement is
mailed to all members around the 10th of each month. Included are
important items that do not fit into the schedule of the AAS
Newsletter. Because of volume, meeting announcements are generally not

Items for possible inclusion in this announcement series should be
sent to Keep announcements short and refer
readers to sources of additional information.