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Splinter Meeting Proposal Form

Splinter Meetings are scheduled by proposal only, can be open or private, and can range from 5 to 500 attendees. Splinter Meetings are not included in the official science program, no matter the content. Open Splinter Meetings are published in the online and printed materials, whereas Private Splinter Meetings are invitation-only, and are not published.

Winter Meeting:
Public Splinter Meeting Submission Deadline: 11 August
Private Splinter Meeting Submission Deadline: 1 August
Instructions, terms, and conditions

There is a Logistics Support Staff fee of $450 for all Splinter Meetings.

Please choose the meeting at which your splinter will take place.

Organizer Information

Please enter your billing information.

Splinter Meeting Information
For more information regarding private vs. open splinter meetings, please visit Winter Splinter Meeting Guidelines or Summer Splinter Meeting Guidelines, or contact
Maximum 300 words. This description will be published in the Meeting Program as well as the online schedule.
Audio Visual Equipment and Services

Please select the equipment and services that you require.

There is a minimum $50 labor fee for all meetings that are requesting Audio Visual Equipment or Services. The fee may be higher depending on the amount/type of equipment or services you order.

This is only an estimate of your needs and applicable charges. You will receive an accurate quote during the planning process.


Mandatory for all meetings using 1+ Microphones and some forms of Laptop Audio. Please choose the mix board that is applicable to the total number of microphones selected.

*Projector Support Package includes skirted projector table/cart, power supply for projector, and associated cables.
Electrical Services
Statements of Understanding
These terms must be agreed upon in order to submit a Splinter Meeting proposal.