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17th HEAD Meeting Travel & Lodging

Portola Hotel & Spa at Monterey Bay
Two Portola Plaza
Monterey, CA 93940
+1-831-649-4511 (Main number)
+1-1-888-222-5851 (Reservations: 2019 AAS HEAD Meeting)

Housing reservation cut-off date: 18 February 2019

Reservation Information

Room Rates

Single/Double: $209 + tax (not including applicable taxes and fees)

Reserve a Hotel Room

Government Rate
Single: $142 + tax
Double: $162 + tax

In order to receive the government rate, a valid government photo ID is required at the time of check-in. Per diem is subject to change. Please complete the Government Housing Request Form to receive the government per diem reservation link.

All rooms are subject to 14.34% tax and a $2.00 County Tourism Assessment fee per night. These fees are subject to change without notice. Guests are responsible for paying room, tax, and incidental charges.

All guest rooms are non-smoking. An additional per person fee is $20.00 per room, per night. Maximum occupancy is four (4) guests per room, including children.

Guarantee/Cancellation Policy
Reservations made with the Portola Hotel & Spa must be guaranteed by advanced deposit equal to one night’s stay. Any reservation canceled within 48 hours prior to arrival, or no-shows, will forfeit one night’s room charge.

Check-in time: 4:00pm
Check-out time: 12 noon (check-out after noon is subject to additional charges)

Roommate Search Forum
Are you looking for a roommate to share the lodging expenses? Take advantage of the Roommate Search Forum to locate a match.

The AAS Warns about Housing Pirates

A housing pirate is an unauthorized housing provider that often claims a vague affiliation with a conference and offers reduced rates to attendees. The AAS Executive Office has reserved a block of sleeping rooms only at the Portola Hotel & Spa. Please use the direct links provided or call the hotel directly to ensure your reservation.

Be careful when entering into a financial agreement with any unofficial companies, as their legitimacy and policies may be questionable and AAS staff will not be able to provide a resolution to issues related to such reservations. If another company besides the AAS contacts you, please contact the AAS Executive Office immediately at +1-202-328-2010 x104

Frequently Asked Questions

Is it important for me to let the reservations agent know that I'm associated with the AAS meeting?
Yes. AAS receives credit only when registrants tell hotel staff that they are attending the AAS meeting. Please make sure the reservations agent knows you are attending the AAS meeting — whether you or someone else makes your reservation — or make your reservation through the link on the AAS site and it will be handled automatically.

Why does AAS reserve a block of rooms?
AAS reserves a block of rooms to assure availability of rooms for meeting attendees, especially during the tourist season, when it can be very difficult to find an affordable hotel room. In addition, if AAS didn't reserve a block of rooms, we would be subject to room rental fees and full food and beverage costs, which would greatly increase the cost of holding the meeting.

What is AAS doing to reduce these attrition fees and still keep the meeting affordable?
AAS tracks sleeping room reservations and cancellations at the meeting so that it can more accurately block a number of rooms that will be filled by attendees in the future. However, every discount we receive at a hotel is based on the number of room nights we block, so as we reduce our block, we are consequently paying more for other services at the hotel. Reducing the block means that attendees will either have to pay a higher registration fee or possibly that the level and/or quantity of services and events will be lowered.

Transportation

Getting to the Monterey Peninsula and the Portola Hotel & Spa couldn’t be easier. Fly directly into Monterey's hassle-free airport located just 10 minutes from the hotel. Airlines servicing the Monterey Peninsula Airport include American, United, Alaska, Allegiant, and US Airways, offering over 80 flights daily. Other travel options include flying into San Jose International Airport, a quick one-hour drive or San Francisco International Airport, a one and a half hour drive from the picturesque Monterey Peninsula.

From San Francisco International Airport (SFO) or San Jose International Airport (SJC)

Get from SFO or SJC to Monterey and back with our affordable domestic shuttle service! A Monterey Airbus is the easiest way to catch a flight from domestic flight out of San Francisco Airport. Our shuttles from Monterey to the San Francisco domestic terminal run daily, but check out our full schedule of SFO airport shuttles for domestic flights.

The Portola Hotel & Spa does not have a hotel shuttle service; however, guests are encouraged to call the Monterey Shuttle Airbus or Yellow Cab Taxi service for transportation needs during your Monterey Bay stay.

Driving directions (downloadable PDF file)

Parking

The Portola Hotel & Spa at Monterey Bay offers a parking garage for all hotel guests.
Self-Parking: $20 per day (In/Out Privileges)
Valet Parking: $23 per day (In/Out Privileges)

Beautiful Monetery Bay Attractions

Something For Everyone
The Monterey Peninsula has been called the 'greatest meeting of land, sea and sky' in the world. The Portola Hotel & Spa is in walking distance to the world-famous Monterey Bay Aquarium, Old Fisherman's Wharf, Monterey State Beaches, and Monterey State Historic Park with its historic adobes and Cannery Row, made famous by John Steinbeck. In addition to these exciting Monterey Bay attractions, the area also offers hundreds of dining, entertainment and shopping opportunities.

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