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50th DPS Meeting Travel & Lodging

IMPORTANT -- PLEASE READ

The football game between the Tennessee Volunteers and Alabama Crimson Tide takes place in Knoxville on Saturday, 20 October, which means the Knoxville Hilton, like all the other hotels in the downtown area, is sold out that night.

Government Rate: The limited number of government per diem rooms have been booked and is currently sold out. Please secure you room at the Four Points by Sheraton Cumberland House Hotel.

Roommate Search Forum
Are you looking for a roommate to share the lodging expenses at DPS 50? Take advantage of the Roommate Search Forum to locate a match.

Crowne Plaza Knoxville

401 W. Summit Hill Drive
Knoxville, Tennessee  37902
Tele: 1-865-522-2600 (main)
Three minutes walking distance to the Knoxville Convention Center

There are a limited number of rooms with a king bed available at the Crowne Plaza, at the group rate of $160.00 plus taxes. Please contact Jamie Julius, the reservation manager, at 865-522-2600 x 2330, to book your room directly.

All inquires regarding housing should be directed to:
Joy Mason, Housing Coordinator
Tel: 202-328-2010 x104
Email: joy.mason@aas.org


Hilton Knoxville (Headquarter Hotel) - SOLD OUT

501 West Church Avenue
Knoxville, Tennessee  37902
Tele: 1-865-523-2300 (main)

Four Points by Sheraton Cumberland House Hotel - SOLD OUT

1109 White Avenue
Knoxville, Tennessee  37916
Tele: 1-865-971-4663 (main)
Two minutes walking distance to the Knoxville Convention Center

Reservation Guarantee and Method of Payment

Meeting attendees must register for the meeting before making a hotel reservation. A deposit equal to one night’s stay is required to hold each individual reservation. Personal check, money order or a valid American Express, MasterCard, Visa and Diner’s Club cards are acceptable payment methods. A credit card is required to make an on-line reservation.

Cancellation Policy

Penalty free cancellations are allowed 72-hours in advance of your check-in date. Cancellations or length-of-stay reductions received after this date will result in the charge of one night’s room and tax, to be charged to the individual.

Transportation from the McGee/Tyson Airport

1) Taxi

Take the escalator down to the baggage claim level. Turn left at the bottom of the escalator, go past the baggage claim and out the door. Charge should be $25 to $30 (plus tip) to downtown Knoxville. Please note: taxi cabs will accept credit cards.

2) Lyft or Uber

Take the escalator down the baggage claim level. Go straight, around the car rental stands, and out the doors. The Lyft/Uber pickup area is to the right once you get outside. Charge should be $25 to $30 to downtown Knoxville.

There is no public transportation service (bus etc.) to the airport, so you will have to take a taxi, Lyft, or Uber.

Directions to Poplar Street Parking Lot

For the Knoxville Convention Center

Interstate 40E:
Exit 388/Henley Street
Pass Clinch intersection
Turn right onto Cumberland Avenue (KCC on right)
Turn Left at traffic light (Poplar Street)
Parking lot is on right

Interstate 40W:
Exit 388A/James White Parkway
Summit Hill Exit, right onto Summit Hill Drive
Summit Hill Drive to Henley Street/Broadway
Turn left onto Henley Street
Pass Clinch intersection
Turn right onto Cumberland Avenue (KCC on right)
Turn Left at traffic light (Poplar Street)
Parking lot is on right

** If the Poplar lot fills up, pay parking is available in the city's Locust St. and Market Square parking garages for $7/day (free after 6:00 pm and on weekends), which are both within walking distance of the convention center. See the Visit Knoxville link for more information.

Walking directions from Poplar Street Parking Lot to KCC
Once you park there is a crosswalk in the back right corner of the parking lot by the rail road tracks and it crosses over Cumberland Avenue. Follow the sidewalk to the Convention Center

Safety Tips for Convention Attendees

The AAS Warns about Housing Pirates

A housing pirate is an unauthorized housing provider that often claims a vague affiliation with a conference and offers reduced rates to attendees. The AAS Executive Office has reserved a block of sleeping rooms only at the Hilton Knoxville on Church Street. Use the direct link to DPS18 or call the hotel directly to ensure your reservation.

Be careful when entering into a financial agreement with any unofficial companies, as their legitimacy and policies may be questionable and AAS staff will not be able to provide a resolution to issues related to such reservations. If another company besides the AAS contacts you, please contact the AAS Executive Office immediately at +1-202-328-2010 x104.

Please stay at the Hilton Knoxville Hotel – the chosen Headquarters Hotel for the 2018 DPS Meeting.

Frequently Asked Questions

  • Is it important for me to let the reservations agent know that I'm associated with the AAS meeting?

    Yes. AAS receives credit only when registrants tell hotel staff that they are attending the AAS meeting. Please make sure the reservations agent knows you are attending the AAS meeting — whether you or someone else makes your reservation — or make your reservation through the link on the AAS site and it will be handled automatically.

  • Why does AAS reserve a block of rooms?

    AAS reserves a block of rooms to assure availability of rooms for meeting attendees, especially during the tourist season, when it can be very difficult to find an affordable hotel room. In addition, if AAS didn't reserve a block of rooms, we would be subject to room rental fees and full food and beverage costs, which would greatly increase the cost of holding the meeting.

  • What is AAS doing to reduce these attrition fees and still keep the meeting affordable?

    AAS tracks sleeping room reservations and cancellations at the meeting so that it can more accurately block a number of rooms that will be filled by attendees in the future. However, every discount we receive at a hotel is based on the number of room nights we block, so as we reduce our block, we are consequently paying more for other services at the hotel. Reducing the block means that attendees will either have to pay a higher registration fee or possibly that the level and/or quantity of services and events will be lowered.

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