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DPS 48 / EPSC 11 Abstract Submission Information

Abstract submission is now closed.

Contents

Types of Presentations

Plenary Presentations

    • Prize Lectures
    • Invited Lectures

No other sessions or events are scheduled in parallel with plenary presentations. Plenary speakers will receive special abstract and presentation instructions from the AAS Executive Office.

Research Contributed Presentations

    • Research Contributed Oral Presentations
    • Research Contributed Poster Presentations

The DPS would like to give priorty to contributions of PhD students whose dissertation is near completion, or those who have graduated since the last DPS meeting. There is a lifetime limit of one such PhD talk per person. Check the box on the "Abstract Title and Body" step of the regular DPS abstract submission form if you meet the requirements and are interested in having your talk prioritized for an oral presentation.

History Contributed Presentations

    • History Oral Presentations
    • History Poster Presentations

Education Contributed Presentations

    • Education Oral Presentations
    • Education Poster Presentations

Regular, history, and education oral presentations, are arranged by topic and are scheduled in 90-minute sessions. Plan to allow five minutes for the talk and three minutes for Q&A.

Regular, history, and education posters allow far more time and flexibility than the corresponding oral presentations. Posters are arranged by topic and will be on display for the entire meeting.

Rules and Regulations

    • Presenters must be listed as the first author on the paper at the time of submission.
    • The presenting author must be the one to make the submission.
    • Presenting/first author must register for the meeting by 8 September 2016.
    • All abstracts must be submitted through the abstract submission system.

Abstracts Per Meeting

You may submit the following abstracts per meeting:

    • One oral or poster Regular Research Contributed abstract
    • One oral or poster Regular History abstract
    • One oral or poster Regular Education abstract

If you have not submitted any Regular abstracts, you may submit one Late poster abstract. No Late abstracts will be allowed if you have already submitted a Regular abstract.

In addition, you may be invited to present one of the following:

    • Prize/Plenary Talks

There is no limit to the number of abstracts you may co-author.

Proxy

    • Abstracts by North American residents may not be presented by proxy. Notify the abstract help desk if an author cannot attend.
    • In the case of severe physical misfortune, a joint abstract may be presented by a co-author, even if the co-author is presenting another abstract. The original author must email the request to the abstract help desk, making an explicit statement of the cause.
    • If a member residing outside of North America belatedly discovers that they cannot attend the meeting, they may arrange to have the paper presented by another member. The request must be emailed to the abstract help desk ahead of time.

Deadlines

We will strictly adhere to the following deadlines:

    • Regular Abstract Deadline: 22 June 2016 at 9:00 pm Eastern – Abstracts received after this deadline will be considered late abstracts. There are NO exceptions to this rule.
    • Late Abstract Deadline: 2 August 2016 at 9:00 pm Eastern – Late abstracts will be scheduled as posters that will be on display throughout the meeting.

Edits to Abstracts

    • If you have a problem with the scheduling of your presentation, please email the abstract help desk. We will try to accommodate your request if possible. No changes will be made to the schedule after 7 September 2016.
    • We understand that edits sometimes need to be made to abstracts after they are submitted. We try hard to accommodate edits and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts starting four weeks before the meeting start date.

Publication of Abstracts

The meeting and abstract schedule are published in various formats:

    • Paper Final Program – Distributed at the meeting; includes abstract titles.
    • Online PDF of Abstracts – Available two weeks prior to the meeting; includes full abstract text.
    • Astrophysics Data System (ADS) – Abstracts are sent to ADS and typically published two weeks prior to the meeting.

Submission Process

Abstracts must be submitted through the presenting author's record. Co-authors are not eligible to substitute as the presenting author. The presenting author will be notified once the schedule has been determined.

Abstract Form Details

The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system.

    • The abstract must be completed and submitted by the deadline, 9:00 pm ET, 22 June 2016.
    • The title and abstract body text can be a maximum of 2,250 characters (which includes letters, numbers, punctuation, spacing, returns, and symbols/special characters).
    • To enter co-authors, you must have the following: full first and last name, email address, and affiliation.
    • You can continue to make changes to your abstract before the deadline, 22 June 2016. To edit an abstract, click the "Return to Draft" button. This will return the abstract to draft status, allowing you to make further edits to the abstract. Please remember to resubmit the abstract before the deadline.

To switch the presenting author to a co-author you must submit a new abstract by logging in as the new presenting author.

Topical Categories

Categories are used as a guide for the Scientific Organizing Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Committee.

  1. Mercury
  2. Venus
  3. Moon: Interior
  4. Moon: Surface and Atmosphere
  5. Mars: Interior
  6. Mars: Surface
  7. Mars: Atmosphere
  8. Mars Satellites: Phobos and Deimos
  9. Inner Planets: Magnetosphere
  10. Jovian Planets: Atmospheres and Interiors
  11. Jovian Planets: Magnetospheres and Aurorae
  12. Galilean Satellites
  13. Titan: Interior
  14. Titan: Surface
  15. Titan: Atmosphere
  16. Enceladus
  17. Other Icy Satellites
  18. Outer Irregular Satellites
  19. Planetary Rings
  20. Ceres and Vesta
  21. Trojan Asteroids
  22. Asteroid Dynamics: NEOs
  23. Asteroid Dynamics: Main-Belt Asteroids
  24. Asteroid Physical Characteristics: Surfaces
  25. Asteroid Physical Characteristics: Spin States
  26. Asteroid Physical Characteristics: Interiors
  27. Asteroids: Observational Surveys
  28. Asteroids: Origins and Theory
  29. Comet Dynamics
  30. Comet Physical Characteristics: Surfaces
  31. Comet Physical Characteristics: Coma
  32. 67P/Churyumov-Gerasimenko
  33. Comets: Chemical Composition
  34. Comets: Origins and Theory
  35. Centaurs and Kuiper Belt Objects
  36. Pluto System
  37. Dust and Solar Wind
  38. Meteorites
  39. Extrasolar Planets and Systems: Discoveries
  40. Extrasolar Planets and Systems: Giant Planet Atmospheres
  41. Extrasolar Planets and Systems: Terrestrial Planet Atmospheres
  42. Extrasolar Planets and Systems: Orbital Dynamics
  43. Extrasolar Planets and Systems: Other
  44. Origins of Planetary Systems
  45. Formation of Planets and Satellites
  46. Laboratory Research
  47. Future Missions, Instruments, and Facilities
  48. History
  49. Education
  50. Astrobiology and Origins of Life
  51. Other

Presentation Guidelines and Tips

Poster Presentations

Print your Poster and SAVE at the Local Pasadena Fedex Office

Guidelines

Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs, or detailed visual aids. The poster area serves as the meeting’s social center.

    • Your poster must fit within the 44" x 44" area.
    • Poster abstracts are sorted by topic.
    • Posters may be set up starting at 8:00 am on Monday and must be removed by the time the Exhibit Hall closes at the end of the meeting. Posters left up after this time will be recycled.

Tips

    • When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read.
    • There is a good article on preparing an eye-catching poster at naturejobs.com, Presentations: Billboard Science.
    • Consider posting a photo of yourself with your presentation.

Oral Presentations

Guidelines

To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. Oral presentations can be changed to posters if there are no remaining slots. All authors whose abstracts are changed will be notified.

    • Oral presentations are 10 minutes total - five minutes for the presentation, three minutes for open discussion, and two minutes for speaker transition.

Tips

    • When preparing your presentation, we suggest a maximum of three slides or transparencies for a five-minute talk. Slides should be uncluttered and easy to read.
    • Practice a few times so the presentation fits comfortably into the five-minute slot.
    • Read the AV instructions.

 

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