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231st AAS Meeting Abstract Information

Regular Deadline: 3 October 2017, 9:00 pm ET *CLOSED*
Late Deadline: 5 December 2017, 9:00 pm ET *CLOSED*

The Society's thoughts are with everyone affected by hurricanes Harvey, Irma, and Maria, and we know that those affected have more important matters to focus on right now than abstract submission deadlines for the AAS winter meeting. Therefore, if you're from the greater Houston area, South Florida, Puerto Rico, the US Virgin Islands, or the Caribbean, your poster abstract for the meeting will not be treated as a late submission as long as it is received before the final abstract deadline at 9:00 pm ET on 5 December. Oral presentation abstracts can no longer be accepted. All the regular abstract rules apply.

Abstract Submission Help Desk, for technical difficulties only. (For questions re: the rules and guidelines, contact Sherrie Brown)
Monday, 12:00 am ET through Friday, 8:30 pm ET
Email: ts.acsupport@thomson.com
Phone: 1-888-503-1050 (please reference the AAS231 Meeting)

Abstract Submission Information

Contents

Rules and Regulations

    • Presenters must be listed as the first author on the paper at the time of submission.
    • The presenting author must be the one to make the submission.
    • Presenting/first author of all regular abstract submissions must register for the meeting by the regular registration deadline.
    • Abstracts may not be presented by proxy.
    • All abstracts must be submitted through the abstract submission system.

AAS Members

    • Any AAS member may submit an abstract. You can verify your membership status in the Member Directory.
    • Education Affiliate Members may only submit education related abstracts.
    • Suspended/Inactive members must reinstate their membership.

Nonmembers

    • Nonmembers can only present once every 10 years.
    • Nonmembers are required to have a sponsor who is an active AAS Full Member; the sponsor will be notified via email, but no action is required on their part.
    • Undergraduate nonmembers must submit an abstract as a nonmember and are subject to the usual rules governing presentation of abstracts by nonmembers. Please note that for undergraduate students pursuing an astronomy or physics degree, the Society strongly encourages them to become a junior member of the Society and submit their abstract as a member, subject to the rules for abstract submission by junior members.
    • Society of Physics Student Affiliates are considered nonmembers for abstract submission, and may register at the junior member rate.
    • AAS Education Affiliates are considered nonmembers for scientific research abstracts.

Abstracts Per Meeting

You may submit the following Regular abstracts per meeting:

    • One Research Contributed abstract (oral or iPoster/poster) or Dissertation abstract (oral)
    • Up to two History abstracts (oral and/or iPoster/poster)
    • Up to two Education abstracts (oral and/or iPoster/poster)

In addition, you may be invited to give an oral presentation in one of the following types of sessions:

    • Plenary Session (prize or invited talk)
    • Special Session (summer and winter) or Meeting-in-a-Meeting (summer only)

Abstracts for invited presentations in Plenary, Special, or Meeting-in-a-Meeting sessions do not count against your allotment of Regular abstracts.

In addition, you may submit a Regular Research Contributed abstract (oral or iPoster/poster) to a Special Session or Meeting-in-a-Meeting session that is accepting contributed oral and/or poster presentations. This abstract does not count against your allotment of Regular abstracts, but acceptance is subject to approval by the session organizer. If your oral or iPoster/poster presentation is not accepted into the requested Special Session or Meeting-in-a-Meeting, it will be scheduled in a regular oral or iPoster/poster session unless doing so would cause you to exceed the number of abstracts permitted per meeting as described above.

If you have not submitted any Regular abstracts of any type listed above, you may submit one Late poster abstract.

There is no limit to the number of Regular or Late abstracts that you may co-author.

Deadlines

We will strictly adhere to the following deadlines:

    • Regular Abstract Deadline: 3 October 2017 - Abstracts received after this deadline will be considered late abstracts. There are NO exceptions to this rule.
    • Late Abstract Deadline: 5 December 2017 - Poster abstracts only. 

Edits to Abstracts

    • If you have a problem with the scheduling of your presentation, please email the abstract help desk. We will try to accommodate your request if possible. No changes will be made to the schedule after 8 December 2017.
    • We understand that edits sometimes need to be made to abstracts after they are submitted. We try hard to accommodate edits and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts within four weeks of the meeting start date.

Types of Presentations

Plenary Presentations

    • Prize Lectures
    • Invited Lectures

Plenary sessions are 50 minutes long; no other sessions or events are scheduled in parallel with them. To allow time for introductions, prize presentations, and question-and-answer (Q&A) periods, prize and invited lecturers should plan to speak for at most 40 minutes. Plenary speakers will receive special abstract and presentation instructions from the AAS Executive Office.

Contributed Presentations

    • Research Contributed Oral Presentations
    • Research Contributed iPoster/Poster Presentations
    • Dissertation Oral Presentations

History Presentations

    • History Oral Presentations
    • History iPoster/Poster Presentations

Education Presentations

    • Education Oral Presentations
    • Education iPoster/Poster Presentations

Regular, history, and education oral presentations, as well as dissertation oral presentations, are arranged by topic and are scheduled in 90-minute sessions of five to nine talks each. For a regular, history, or education oral presentation, allow five minutes for the talk and three minutes for Q&A. For a dissertation oral presentation, allow 15 minutes for the talk and 5 minutes for Q&A.

Regular, history, and education posters allow far more time and flexibility than the corresponding oral presentations and are the default presentation types. Posters are arranged by topic and are usually displayed for one full day, including about 90 minutes when very few other sessions or events are scheduled, though if circumstances permit, at some meetings they are displayed for multiple days.

Other Presentations

    • Division Prize & Invited Presentations
    • Division Contributed Oral and Poster Presentations
    • Special Session Invited Presentations
    • Special Session Contribted Oral and Poster Presentations

When AAS Divisions meet with the AAS, they organize oral and poster sessions and sometimes, prize and/or invited lectures. The latter are sometimes scheduled into regular oral sessions and may have time limits different from those associated with plenary presentations or contributed oral presentations; Division prize and invited lecturers will receive special abstract and presentation instructions from the AAS Executive Office or their respective Division leaders.

The format of Special Sessions sessions is at the discretion of the organizer, who may choose to include invited presentations and/or contributed oral and/or poster presentations. Invited lecturers will receive special abstract and presentation instructions from the AAS Executive Office or their respective session organizers. If contributed presentations are welcome, suitable categories will be included on the abstract-submission form. Acceptance of such abstracts is at the discretion of the relevant session organizer, but if a paper is not accepted into the requested Special Session, it will be scheduled in another appropriate session of contributed presentations. If enough poster abstracts are received, an associated poster session will be scheduled on the same day(s) as the Special Session.

Submission Process

Abstracts must be submitted through the presenting author's AAS record. Co-authors are not eligible to substitute as the presenting author. The presenting author will be notified once the schedule has been determined.

Abstract Form Details

The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system.

    • The abstract must be complete and submitted by the deadline, 9:00 pm Eastern, 3 October 2017.
    • The abstract body text can be a maximum of 2,250 characters (which includes letters, numbers, punctuation, spacing, returns, and symbols/special characters).
    • To enter co-authors, you must have the following: full first and last name, e-mail address, and affiliation.
    • You can continue to make changes to your abstract before the deadline. To edit an abstract, click the "Return to Draft" button. This will return the abstract to draft status, allowing you to make further edits to the abstract. Please remember to resubmit the abstract before the deadline.

To switch the presenting author to a co-author you must submit a new abstract by logging in as the new presenting author.

Topical Categories

Categories are used as a guide for the Scientific Organizing Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Committee.

Research Contributed Presentations

  1. The Sun
  2. The Solar System
  3. Extrasolar Planets: Detection
  4. Extrasolar Planets: Characterization and Theory
  5. Stars, Cool Dwarfs, Brown Dwarfs
  6. Stellar Evolution, Stellar Populations
  7. Stellar Atmospheres, Winds
  8. Circumstellar Disks
  9. Binary Stellar Systems, X-ray Binaries
  10. Variable Stars
  11. White Dwarfs
  12. Pulsars, Neutron Stars
  13. Black Holes
  14. Evolved Stars, Cataclysmic Variables, Novae, Wolf-Rayet Phenomena
  15. Supernovae
  16. Planetary Nebulae, Supernova Remnants
  17. Molecular Clouds, HII Regions, Interstellar Medium
  18. Dust
  19. Star Formation
  20. Young Stellar Objects, Very Young Stars, T-Tauri Stars, H-H Objects
  21. Star Associations, Star Clusters - Galactic & Extra-galactic
  22. The Milky Way, The Galactic Center
  23. Dwarf and Irregular Galaxies
  24. Elliptical Galaxies
  25. Spiral Galaxies
  26. Starburst Galaxies
  27. AGN, QSO, Blazars
  28. Evolution of Galaxies
  29. Galaxy Clusters
  30. Large Scale Structure, Cosmic Distance Scale
  31. Intergalactic Medium, QSO Absorption Line Systems
  32. Cosmology
  33. Cosmic Microwave Background
  34. Dark Matter & Dark Energy
  35. Relativistic Astrophysics, Gravitational Lenses & Waves
  36. Gamma Ray Bursts
  37. Instrumentation: Space Missions
  38. Instrumentation: Ground Based or Airborne
  39. Catalogs
  40. Surveys and Large Programs
  41. Computation, Data Handling, Image Analysis
  42. Astrobiology
  43. Public Policy
  44. Observatory Site Protection, Light Pollution, Radio Interference, and Space Debris
  45. Education Research

History Contributed Presentations

  1. History

Education Contributed Presentations

  1. Practice, Public Outreach
  2. Practice, K-12
  3. Practice, Gen. Ed. Students
  4. Practice, Majors and Graduate Students
  5. Professional Development
  6. Other

Special Sessions

Special Sessions may allow submission of Regular Research Contributed oral and/or poster abstracts; a list of Special Sessions accepting abstract submissions is included here and in the Regular Research Contributed/Dissertation abstract form. Acceptance of those abstracts is at the discretion of the session organizer. If your oral or poster presentation is not accepted into the requested Special Session, it will be scheduled in a regular session, unless that abstract will cause you to exceed the number of abstracts permitted per meeting as described above.

AAS 231 Special Sessions Accepting Oral Abstract Submissions
  • New Results on Nearby AGN with Swift BAT
  • Innovations in Astronomy Teaching and Learning II
  • Status of the Astronomy Workforce
  • Multi Messenger Observations of Intermediate Mass Black Holes with LISA
  • Understanding Stellar Abundances in the Solar Neighborhood Using Large Online Catalogs
  • Results from the August 21, 2017 Total Solar Eclipse
AAS 231 Special Sessions Accepting Poster Abstract Submissions
  • New Results on Nearby AGN with Swift BAT
  • Innovations in Astronomy Teaching and Learning II
  • Status of the Astronomy Workforce
  • Learning with NASA Astrophysics: How to Get Connected
  • Applied Statistical Methods in Astronomy: Gaussian Processes and Machine Learning
  • Data Driven Discoveries in Serendipitous X-ray Catalogs
  • New Views of the Universe from 1 to 115 GHz with the Green Bank Telescope
  • Multi Messenger Observations of Intermediate Mass Black Holes with LISA
  • Dark Energy Survey: Results and Data Release
  • First Data for the Pan-STARRS Survey and How to Use It
  • The Triple Threat to Multi-Wavelength Observational Astronomy
  • The Very Large Array Today and Tomorrow: First Molecules to Life on Exoplanets
  • Understanding Stellar Abundances in the Solar Neighborhood Using Large Online Catalogs
  • Results from the August 21, 2017 Total Solar Eclipse
  • NASA Decadal Preparations II: Probes Mission Concept Studies

Presentation Guidelines and Tips

Poster Presentations

Fedex Office is offering convenient poster printing onsite at the Gaylord National.  

Print my Poster

Guidelines

Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs, or detailed visual aids. The poster area serves as the meeting’s social center.

    • Your poster must fit within the 44" x 44" area.
    • Poster abstracts are sorted by topic.
    • Approximately one hour each day will be set aside for poster presentations when no other sessions are scheduled. The authors should be present at their poster during that time.
    • Posters may be set up starting at 8:00 am on Tuesday-Thursday and removed daily at 6:30 pm.  Friday late posters can be set up starting at 8:00 am and taken down by 4:00 pm. Posters must be removed by the close of the exhibit hall at 4:00 pm on Friday. Posters left up after this time will be recycled.
    • Poster presenters are encouraged to be at their poster during the AM coffee break and the evening poster session on the day of their presentation. 

Tips

    • When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read.
    • There is a good article on preparing an eye-catching poster at naturejobs.com, Presentations: Billboard Science.
    • Consider posting a photo of yourself with your presentation.

iPoster Presentations

Guidelines

With the iPoster system, you will be able to create an interactive presentation that includes high-resolution images, high-definition videos, narration, interviews, viewer surveys, and more.

    • iPosters are created online using easy-to-use, web-based templates.
    • Your iPoster will be displayed at the meeting on large-format HD touch screens and will be downloadable to smartphones, tablets, and desktop computers during the meeting and for six months after it concludes.
    • You can add as much text and media content as you need to present your research with all the detail it deserves.
    • iPosters will be limited to 140 available spots on a first come, first served basis.
    • iPoster presenters will stand at their own touch screen for the hour of the poster session.
    • iPoster screens are available at all other times to display the iPosters in the gallery.
    • iPoster sessions will be in conjunction with regular poster session — submitters must choose a regular poster or an iPoster.

Tips

    • Viewers can reach out to you via the "Contact Author" button at the bottom of your poster.
    • Include narration so attendees can listen to your presentation (while they scroll through your iPoster) even when you're not there.

Learn more about iPosters

Student Award Poster Presentations

Please read the Chambliss Astronomy Achievement Student Award Rules for eligibility requirements.

Oral Presentations

Guidelines

To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. Oral presentations can be changed to posters if there are no remaining slots. All authors whose abstracts are changed will be notified.

    • Five minutes are allowed for the normal oral presentation and three minutes for open discussion.

Tips

    • When preparing your presentation, we suggest a maximum of three slides for a five-minute talk. Slides should be uncluttered and easy to read.
    • Practice a few times so the presentation fits comfortably into the five-minute slot.
    • Read the AV instructions.

Dissertation Presentations

If you would like to present a dissertation abstract, select the Research Contributed/Dissertation abstract form.

    • Dissertation Abstracts are 15 minutes oral presentations plus 5 minutes for discussion. They should be based upon the author’s dissertation material, and will be presented within regular oral sessions of appropriate topics.
    • Only students or graduates within one year of having a PhD conferred by their university or college are eligible. The "one year" is measured from the regular abstract deadline date, not the date of the meeting itself. The author’s advisor must attest to this fact in writing. The author must submit a copy of the thesis advisor’s letter in PDF format through the abstract submission website by the abstract deadline. A PDF copy of an email message is sufficient as long as the advisor’s email address is legible. If the advisor letter is not received, the dissertation will automatically be treated as a regular abstract.
    • Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. (The membership form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
    • These abstracts are subject to the same rules of preparation and submission as regular abstracts, but they will be specially marked with a “D” in the program materials.
    • Winter Meeting Only: If you would like to be considered for the Rodger Doxsey Travel Prize, please review the background and rules for submission.

Publication of Abstracts

The meeting and abstract schedule are published in various formats:

    • Paper Final Program – Distributed at the meeting; includes abstract titles.
    • Online PDF of Abstracts – Available two weeks prior to the meeting; includes full abstract text.
    • Astrophysics Data System (ADS) – Abstracts are sent to ADS and typically published two week prior to the meeting.
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