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229th AAS Meeting Abstract Information

Abstract submission has closed.

Regular Deadline: 4 October 2016, 9:00 pm ET
Late Deadline: 1 December 2016, 9:00 pm ET (Poster abstracts only. Late posters will be scheduled on Saturday, 7 January).

Abstract Submission Help Desk, for technical difficulties only. (For questions re: the rules and guidelines, please contact Kathy Cox)
    Monday, 12:00 am ET, through Friday, 8:30 pm ET
    Email: ts.acsupport@thomson.com
    Phone: 1-888-503-1050 (please reference the AAS229 Meeting)

Abstract Submission Information

Contents

Types of Presentations

Plenary Presentations

    • Prize Lectures
    • Invited Lectures

Plenary sessions are 50 minutes long; no other sessions or events are scheduled in parallel with them. To allow time for introductions, prize presentations, and question-and-answer (Q&A) periods, prize and invited lecturers should plan to speak for at most 40 minutes. Plenary speakers will receive special abstract and presentation instructions from the AAS Executive Office.

Contributed Presentations

    • Research Contributed Oral Presentations
    • Research Contributed Poster Presentations
    • Dissertation Oral Presentations

History Presentations

    • History Oral Presentations
    • History Poster Presentations

Education Presentations

    • Education Oral Presentations
    • Education Poster Presentations

Regular, history, and education oral presentations, as well as dissertation oral presentations, are arranged by topic and are scheduled in 90-minute sessions of five to nine talks each. For a regular, history, or education oral presentation, allow five minutes for the talk and three minutes for Q&A. For a dissertation oral presentation, allow 15 minutes for the talk and 5 minutes for Q&A.

Regular, history, and education posters allow far more time and flexibility than the corresponding oral presentations and are the default presentation types. Posters are arranged by topic and are usually displayed for one full day, including about 90 minutes when very few other sessions or events are scheduled, though if circumstances permit, at some meetings they are displayed for multiple days.

Other Presentations

    • Special Session Invited Presentations
    • Special Session Contribted Oral and Poster Presentations

The format of Special Sessions is at the discretion of the organizer, who may choose to include invited presentations and/or contributed oral and/or poster presentations. Invited lecturers will receive special abstract and presentation instructions from the AAS Executive Office or their respective session organizers. If contributed presentations are welcome, suitable categories will be included on the abstract-submission form. Acceptance of such abstracts is at the discretion of the relevant session organizer, but if a paper is not accepted into the requested Special Session, it will be scheduled in another appropriate session of contributed presentations. If enough poster abstracts are received, an associated poster session will be scheduled on the same day(s) as the Special Session.

Rules and Regulations

    • Presenters must be listed as the first author on the paper at the time of submission.
    • The presenting author must be the one to make the submission.
    • Presenting/first author must register for the meeting by 24 November 2016.
    • Abstracts may not be presented by proxy.
    • All abstracts must be submitted through the abstract submission system.

AAS Members

    • Any AAS member may submit an abstract. You can verify your membership status in the Member Directory.
    • Education Affiliate Members may only submit education related abstracts.
    • Suspended/Inactive members must reinstate their membership.

Nonmembers

    • Nonmembers can only present once every 10 years.
    • Nonmembers are required to have a sponsor who is an active AAS Full Member; the sponsor will be notified via email, but no action is required on their part.
    • Undergraduate nonmembers must submit an abstract as a nonmember and are subject to the usual rules governing presentation of abstracts by nonmembers. Please note that for undergraduate students pursuing an astronomy or physics degree, the Society strongly encourages them to become a junior member of the Society and submit their abstract as a member, subject to the rules for abstract submission by junior members.
    • Society of Physics Student Affiliates are considered nonmembers for abstract submission, and may register at the junior member rate.
    • AAS Education Affiliates are considered nonmembers for scientific research abstracts.

Abstracts Per Meeting

You may submit the following abstracts per meeting:

    • One oral or poster Regular Research Contributed abstract
    • Two oral and/or poster Regular History abstracts
    • Two oral and/or poster Regular Education abstracts

If you have not submitted any Regular abstracts, you may submit one Late poster abstract. No Late abstracts will be allowed if you have already submitted a Regular abstract.

In addition, you may be invited to present one of the following:

    • Prize/Plenary talks
    • Special Session talks

There is no limit to the number of abstracts you may co-author.

Deadlines

We will strictly adhere to the following deadlines:

    • Regular Abstract Deadline: 4 October 2016, 9:00 pm ET - Abstracts received after this deadline will be considered late abstracts. There are NO exceptions to this rule.
    • Late Abstract Deadline: 1 December 2016, 9:00 pm ET - Poster abstracts only.  Late posters will be scheduled on Saturday, 7 January. 

Edits to Abstracts

    • If you have a problem with the scheduling of your presentation, please email the abstract help desk. We will try to accommodate your request if possible. No changes will be made to the schedule after 7 December 2016.
    • We understand that edits sometimes need to be made to abstracts after they are submitted. We try hard to accommodate edits and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts starting four weeks before the meeting start date.

Publication of Abstracts

The meeting and abstract schedule are published in various formats:

    • Paper Final Program – Distributed at the meeting; includes abstract titles.
    • Online PDF of Abstracts – Available two weeks prior to the meeting; includes full abstract text.
    • Astrophysics Data System (ADS) – Abstracts are sent to ADS and typically published two week prior to the meeting.

Submission Process

Abstracts must be submitted through the presenting author's AAS record. Co-authors are not eligible to substitute as the presenting author. The presenting author will be notified once the schedule has been determined.

Abstract Form Details

The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system.

    • The abstract must be complete and submitted by the deadline, 4 October 2016, 9:00 pm ET.
    • The abstract body text can be a maximum of 2,250 characters (which includes letters, numbers, punctuation, spacing, returns, and symbols/special characters).
    • To enter co-authors, you must have the following: full first and last name, e-mail address, and affiliation.
    • You can continue to make changes to your abstract before the deadline. To edit an abstract, click the "Return to Draft" button. This will return the abstract to draft status, allowing you to make further edits to the abstract. Please remember to resubmit the abstract before the deadline.

To switch the presenting author to a co-author you must submit a new abstract by logging in as the new presenting author.

Topical Categories

Categories are used as a guide for the Scientific Organizing Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Committee.

Research Contributed Presentations

  1. The Sun
  2. The Solar System
  3. Extrasolar Planets: Detection
  4. Extrasolar Planets: Characterization and Theory
  5. Stars, Cool Dwarfs, Brown Dwarfs
  6. Stellar Evolution, Stellar Populations
  7. Stellar Atmospheres, Winds
  8. Circumstellar Disks
  9. Binary Stellar Systems, X-ray Binaries
  10. Variable Stars
  11. White Dwarfs
  12. Pulsars, Neutron Stars
  13. Black Holes
  14. Evolved Stars, Cataclysmic Variables, Novae, Wolf-Rayet Phenomena
  15. Supernovae
  16. Planetary Nebulae, Supernova Remnants
  17. Molecular Clouds, HII Regions, Interstellar Medium
  18. Dust
  19. Star Formation
  20. Young Stellar Objects, Very Young Stars, T-Tauri Stars, H-H Objects
  21. Star Associations, Star Clusters - Galactic & Extra-galactic
  22. The Milky Way, The Galactic Center
  23. Dwarf and Irregular Galaxies
  24. Elliptical Galaxies
  25. Spiral Galaxies
  26. Starburst Galaxies
  27. AGN, QSO, Blazars
  28. Evolution of Galaxies
  29. Galaxy Clusters
  30. Large Scale Structure, Cosmic Distance Scale
  31. Intergalactic Medium, QSO Absorption Line Systems
  32. Cosmology
  33. Cosmic Microwave Background
  34. Dark Matter & Dark Energy
  35. Relativistic Astrophysics, Gravitational Lenses & Waves
  36. Gamma Ray Bursts
  37. Instrumentation: Space Missions
  38. Instrumentation: Ground Based or Airborne
  39. Catalogs
  40. Surveys and Large Programs
  41. Computation, Data Handling, Image Analysis
  42. Astrobiology
  43. Laboratory Astrophysics
  44. Public Policy
  45. Observatory Site Protection, Light Pollution, Radio Interference, and Space Debris
  46. Education Research

History Contributed Presentations

1. History

Education Contributed Presentations

1. Practice, Public Outreach
2. Practice, K-12
3. Practice, Gen. Ed. Students
4. Practice, Majors and Graduate Students
5. Professional Development
6. Other

Special Sessions

Special Sessions may allow submission of Research Contributed oral and/or poster abstracts; a list of those are included in the Research Contributed/Dissertation abstract form. Acceptance of those abstracts is at the discretion of the session organizer, but if your paper is not accepted into the requested Special Session it will be scheduled in a regular contributed session. If enough poster abstracts are received, an associated poster session will be scheduled on the same day as the Special Session.

Presentation Guidelines and Tips

Poster Presentations

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Guidelines

Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs, or detailed visual aids. The poster area serves as the meeting’s social center.

    • Your poster must fit within the 44" x 44" area.
    • Poster abstracts are sorted by topic.
    • Approximately one hour each day will be set aside for poster presentations when no other sessions are scheduled. The authors should be present at their poster during that time.
    • Posters may be set up starting at 8:00 am and must be removed by the end of each day. Posters left up after this time will be recycled.

Tips

    • When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read.
    • There is a good article on preparing an eye-catching poster at naturejobs.com, Presentations: Billboard Science.
    • Consider posting a photo of yourself with your presentation.

Student Award Poster Presentations

Please read the Chambliss Astronomy Achievement Student Award Rules for eligibility requirements.

Oral Presentations

Guidelines

To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. Oral presentations can be changed to posters if there are no remaining slots. All authors whose abstracts are changed will be notified.

    • Five minutes are allowed for the normal oral presentation and three minutes for open discussion.

Tips

    • When preparing your presentation, we suggest a maximum of three slides or transparencies for a five-minute talk. Slides should be uncluttered and easy to read.
    • Practice a few times so the presentation fits comfortably into the five-minute slot.
    • Read the AV instructions.

Dissertation Presentations

If you would like to present a dissertation abstract, select the Research Contributed/Dissertation abstract form.

    • Dissertation Abstracts are 15 minutes oral presentations plus 5 minutes for discussion. They should be based upon the author’s dissertation material, and will be presented within regular oral sessions of appropriate topics.
    • Only students or graduates within one year of receiving a PhD are eligible. The author’s advisor must attest to this fact in writing. The author must submit a copy of the thesis advisor’s letter in PDF format through the abstract submission website by the abstract deadline. A PDF copy of an email message is sufficient as long as the advisor’s email address is legible. If the advisor letter is not received, the dissertation will automatically be treated as a regular abstract.
    • Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. (The membership form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
    • These abstracts are subject to the same rules of preparation and submission as regular abstracts, but they will be specially marked with a “D” in the program materials.
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