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Questions should be directed to Crystal Tinch 202-328-2010, ext. 115, in the AAS Executive Office.

Manuscript Instructions for Research Papers

Submissions of manuscripts dealing with the administrative or sociological aspects of modern astronomy are accepted at anytime during the year. All submissions will be peer-reviewed.

The publishing cycle of the BAAS changes each year. The cycle is built to accommodate publishing Meeting Programs for the AAS and its Divisions. After Sociology papers complete the review process, they will be published in the next available issue. Papers will also be posted on the electronic version of the BAAS in PDF format. Access to the electronic version of the BAAS is not limited by subscription.

Page charges are $82/page. Reprints may be ordered.

BAAS Editorial Office
AAS Executive Office
2000 Florida Ave., NW, Suite 300
Washington, DC 20009-1231
Tel: 202-328-2010
FAX: 202-234-2560

Reports must be submitted electronically in AASTeX format, following these instructions.

Composing Your Report

The general structure of a scholarly paper to be submitted to the BAAS should conform to the standards established by the other AAS Journals, including those for numbering figures, tables and equations and for identifying references.

Manuscripts should be arranged in the following order:

  1. Title, Author Information
  2. Abstract and Key Words
  3. Text and Acknowledgments
  4. Appendices (if any)
  5. References
  6. Figure Captions Page

Preparing an Electronic Manuscript

Electronic manuscripts are LaTeX article files that use the baasar.sty style file. Manuscripts are submitted electronically to the BAAS Editorial Office for the review process. Completed manuscripts are sent electronically from the AAS to the the American Institute of Physics (AIP) to produce the pages of the published Journal.

baasar.sty is the BAAS Technical Report LaTeX style file and includes the macros for journal definitions and miscellaneous items like arcsec. Please use the macros supplied in the style file; we cannot accept author-defined macros. A main goal of TeX-tagged electronic manuscripts is that they can be uniformly converted into future electronic platforms. TeX is not just for typesetting anymore. Cleanly tagged files will insure that future generations will have access to your report.

A User's Guide and sample report are also available.

baasman.tex User's Guide for BAAS style file (uses baasar.sty).
sample4.tex Very simple sample paper.
More complicated papers with math and figures can be found on the AASTeX website.

Submitting an Electronic Paper

Send LaTeX manuscripts by email to or by post to the BAAS Editorial Office. You may use only TarZ or zip if you wish to compress your report. MAC compression is not supported.

Please name the LaTeX files something obvious, a key word from the title or the authors last name:

Manuscript -- modern.tex (e.g. if the paper is titled Modern Astronomy)
Tables -- (e.g., modern.tab1.tex)
Figures -- modern.fig#.eps (e.g., modern.fig1.eps)

Please make sure each of the above .tex files is self-contained, i.e., DO NOT use the \include or \input command or reference local files or pathnames.

  • Once we have received your electronic manuscript, we will address any issues that may result from the LaTeX processing and then distribute it for peer review. If a revision is in order, we ask that you resubmit the entire manuscript, with all tables and figures included. This will considerably simplify the process of managing different versions of the paper.
  • When the final manuscript is approved you will receive a copyright agreement form and a reprint order form. Page charges are $82/page and reprint prices are listed on the order form.

Reviewing the Galleys

Once your manuscript has been laid out, you will receive a xerox of the manuscript (a galley) from AIP.

  • Proofread the galley for discrepancies between it and the original manuscript only. You may not make any revisions to the original manuscript at this point.
  • Corrections must be reported to AIP immediately; contact Barbara Carbonaro at 516-576-2436,

    , FAX: 516-576-2633. You must contact AIP. If they do not hear from you, your paper will not be processed further.
  • Once a galley have been approved, it will be compiled for the next paper edition and a PDF version will be posted online.
  • Reprints may be ordered from AIP using a form that will be provided upon acceptance of your manuscript.