Log in to http://aas.org/ using your AAS username and password.
[If needed, you can reset your username/password at: https://members.aas.org]

Hover over “POST” on the right-hand side of the screen and then select News, Opportunity or Letter.

Title: Enter the title for your article, capitalize each important word.

Type: Enter the type of article using the pull down menu. Most will be “News”

News - Current news items.
Opportunity - Call for proposals, funding opportunity, etc.
Letter - Letter to the Editor or Dear Colleague letter.
Story - Reports and stories with possible historical relevance.

The fifth type Blog is reserved for AAS Staff.

Body: Copy and paste the text of your text. Use the “Add media” (mountain range) button to upload image and media files to be published within the body of the article. Resource files may also be uploaded separately from the body text, see Resources below.

Body Summary (optional): You may specify an exact summary for your article. Otherwise, a trimmed value of full text is used as the summary.

Text format: Leave as Full HTML.

Thumbnail (optional): You may also add a thumbnail image which will be published as part of the summary of your article. Thumbnails MUST be png, gif, jpg or jpeg under 64MB.

Author Contributed Subject Tags (optional): You may add keywords or facility acronyms.

AAS Controlled Subject Tags (AAS use): To be completed by AAS staff. Used to control various feeds.

Specific AAS Meeting (AAS use): To be completed by AAS staff. Used to control various feeds.

Resources (optional): This is for any supporting files you may have.  Files MUST be under 64MB and these types: txt pdf mov xls xlsx doc docx ppt, or pptx.

Related (optional and AAS use): Any pages that are already published on the AAS website may be entered as Related pages (e.g. a call for nominations could be related to a past recipients page). Start typing the title for the related page and a list of suggested pages will display.

Publish Date: Enter the suggested date and time that this article should be published. It is subject to modification by the AAS.

Expiration Date: Enter a suggested date that this article should expire from the AAS website.  It is subject to modification by the AAS. Expired files are not be completely removed but do include an out-of-date warning.

Twitter (optional): To have your article announced through the @AAS_Office Twitter account, click the box and provide the text (fewer than 140 characters).

Facebook (optional): To have your article announced on the AAS Facebook page, click the box and provide brief text.

Revision log message: Shows you as the article’s creator (i.e. author). You may also use this box to relay messages to the AAS.  

IMPORTANT, Commenting:  The default setting allows all AAS members to comment on all posts.  Authors will have control and will be able to remove any disreputable comments. If you want commenting disabled for your article, add a request to the Revision log message box.  

IMPORTANT, Moderation state:  You may save your article in the “Current; Draft” state and exit and re-enter the AAS website as many times as you need to to complete the article.  Your article will not be reviewed while in the Draft state. When your article is ready to be reviewed YOU MUST change the moderation state to “Needs Review.”

Save: When you click Save, “View draft”, “Edit draft” and “Moderate” tabs are generated and your article is now available in your “My Workbench” pages.  You may exit, re-enter and edit your article as may times are needed.  When your article is ready to be reviewed YOU MUST change the moderation state to “Needs Review.”

View draft Author info:  Viewing the draft of your article allows you to check how your author information will appear at the end of the article.  Your name is pulled from your AAS member account.  Optionally you can add your job title, bio and photo.  Use “My Account”  edit Main Profile to update your author details.

Review process: If there any questions, comments etc. you will be contacted.  If not, your article will be published. You will receive a generated email letting you know your content was reviewed and published.