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Abstract Submission Guidelines for the 46th DPS Meeting
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AAS Members

  • Any AAS member may submit an abstract. You can verify your membership status in the Public Directory or Members-Only Directory, members.aas.org.
  • Education Affiliates may submit education related abstracts as a member.
  • Suspended/Inactive members must reinstate their membership.
  • Presenters must be listed as the first author on the paper.
  • Presenting/first author must register for the meeting.

Nonmembers

  • Nonmembers can only present once every 10 years.
  • Nonmembers are required to have a sponsor who is an active AAS Full Member or DPS Affiliate; the sponsor will be notified.
  • Undergraduate Nonmembers must submit an abstract as a nonmember and are subject to the usual rules governing presentation of abstracts by nonmembers. Please note that for undergraduate students pursuing an astronomy or physics degree, the Society strongly encourages them to become a Junior member of the Society and submit their abstract as a member, subject to the rules for abstract submission for Junior members.
  • Society of Physics Student Affiliates are considered nonmembers for abstract submission, and may register at the Junior Member rate.
  • AAS Education Affiliates are considered nonmembers for scientific research abstracts.

One Abstract Per Meeting

You may only present one abstract (whether oral or poster) per meeting, with the exceptions listed below. There is no limit to the number of abstracts you may co-author; however, you may only serve as the first/presenting author on one abstract.

  • Prize Lectures
  • Plenary/Invited Talks
  • Education Abstracts

PhD Talks

As a continuation of the policy tested last year, the DPS would like to highlight the contributions of PhD students whose dissertation is almost complete, or those who have graduated since the last DPS meeting.  Depending upon the schedule subscription, there could be an opportunity to present thesis results in an extended 15-minute time slot.  Normal speaker rules would apply, and there would be a lifetime limit of one such talk per person.  Check the box on the "Abstract Title and Body" step of the abstract submission if you would be interested in extended time for your talk.

Submission Process - Invited Speakers

Invited Speakers will receive a special link to the abstract form that by-passes the membership validation process. Speakers may also access the form through the regular submission link. Contact abs-help@aas.org for assistance. Invited Speakers are requested to speak by the DPS LOC or SOC.

Submission Process - Regular Abstracts

Abstract must be submitted through the presenting author's AAS record. The presenting author will be notified.

Membership Verification

The membership rules are enforced during the submission process. If there is a problem with the presenting author's membership status you will be given instructions for correcting the problem. Contact membership@aas.org, 202-328-2010, ext. 101 or ext. 109 for assistance with membership issues.

Abstract Form Steps

The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system. The abstract must be complete by the deadline, 9 PM ET, Thursday 21 August 2014.

Abstract Body and Title Text Format - 2,250 character maximum

The abstract form will only allow for a 2,250 characters associated with both your abstract title and abstract body. Included in this character count are letters, numbers, punctuation, special characters, spacing, and line returns. Your title and abstract body cannot exceed 2,250 characters total.

LaTex Markup is not supported. You may either copy and paste from another program, or type in your abstract text directly. A special character pallet and basic formatting options are available on the form.

Corrections

Prior to the abstract deadline, authors may make their own corrections by re-entering the form, members.aas.org/abstracts. After the deadline, send corrections to the Help Desk. Corrections are no longer made once the abstracts have been exported to the Press Office and to the ADS. Because eligibility is established on the Presenting Author, his/her name may not be edited on the abstract form. Contact the Help Desk to have spelling errors corrected. To switch presenting authors you must submit a new abstract.

Topical Categories

Categories are used as a guide for the Program Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Program Committee.

  1. Mercury
  2. Venus
  3. Moon: Interior
  4. Moon: Surface and Atmosphere
  5. Mars: Interior
  6. Mars: Surface
  7. Mars: Atmosphere
  8. Mars Satellites: Phobos and Deimos
  9. Jovian Planets: Atmosphere and Interiors
  10. Jovian Planets: Magnetospheres and Aurorae
  11. Galilean Satellites
  12. Titan
  13. Enceladus
  14. Other Icy Satellites
  15. Outer Irregular Satellites
  16. Planetary Rings
  17. Asteroids: Dynamics
  18. Asteroids: Physical Characterization
  19. Asteroids: Other
  20. Comets
  21. Centaurs and Trans-Neptunian Objects
  22. Pluto
  23. Dust and Solar Wind
  24. Meteorites
  25. Extrasolar Planets and Systems: Discovery
  26. Extrasolar Planets and Systems: Atmospheres
  27. Extrasolar Planets and Systems: Orbital Dynamics
  28. Extrasolar Planets and Systems: Other
  29. Origin of Planetary Systems, Planets, and Satellites
  30. Laboratory Research
  31. Future Missions, Instruments, and Facilities
  32. History
  33. Education
  34. Other

Meeting Presentations

Poster Presentations

  • Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting’s social center.
  • Your presentation should fit within the 44" x 44" area. Poster boards are slightly different at each meeting and may be as large as four feet square. Pushpins will be provided.
  • We will arrange poster sessions by topic.
  • Each day of the meeting there will be time set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
  • When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
  • Consider posting a photo of yourself with your presentation.

Oral Presentations

To give an oral presentation, select “oral” as presentation type on the abstract form. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots are limited. Oral presentations may be changed to posters if there are no remaining slots. All authors whose abstracts are changed will be notified.

  • Each oral presenter is allotted 10 minutes total—approximately 5 minutes for the oral presentation, 3 minutes for Q&A, and 2 minutes for speaker transition.
  • When preparing your presentation, we suggest a maximum of three slides for a five-minute talk. Slides should be uncluttered and easy to read.
  • Practice a few times so the presentation fits comfortably into the five-minute slot.
  • All presentations for oral sessions must be submitted to the Speaker Ready Room, where they will be distributed to the appropriate presentation laptop by our technicians.

Deadlines, Late Abstracts, Schedule Changes

We will strictly adhere to the following deadlines.

  • The deadline for receipt of abstracts is 9:00pm ET, Thursday 21 August 2014.
  • Abstracts received after 9:00pm will be considered late abstracts. There are no exceptions to this deadline.
  • All accepted late abstracts are assigned to poster sessions for late abstracts.
  • Late abstracts will be accepted by the Executive Office until 9:00pm ET, Wednesday 24 September 2014.

Registration Requirement

All non-late presenters must be registered for the meeting by the Regular Registration Deadline of 11 September 2014. 

Schedule Changes

If you have a problem with the scheduling of your abstract, contact Abstract Help (abs-help@aas.org). Include the Session number where you are currently scheduled and the Session(s) number where you would like to be scheduled. No changes will be made to the Meeting Schedule after 1 October 2014

Publication of Abstracts

The meeting and abstract schedule are published in various formats.

  • Online Final Program: Available one month prior to the meeting and includes full abstract text. Members and presenters are notified as soon as the Program is online.
  • Astrophysics Data System: All abstracts are sent to ADS.

Edits to Abstracts

We understand that edits sometimes need to be made to abstracts after they are submitted. We try hard to accommodate edits and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts starting four weeks before the meeting start date.