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AAS Speaker Ready and Audiovisual Information
Last updated: Thursday
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Speaker Ready Room

All presentations for oral sessions will be submitted to the Speaker Ready Room where they will be distributed to the appropriate computer by our technicians.

The computers in the speaker ready room and each of the session rooms are exactly alike. If your presentation looks good in the speaker ready room, it will look good in the session. If your presentation has audio, please inform a technician in the speaker ready room. It is strongly recommended that you test your presentation in the speaker ready room 24hrs before your presentation. Someone will be in the speaker ready room all day to assist you. Please feel free to drop by and ask questions.

Presentation Requirements:

The computers provided will run the following operating systems and software:

Software Mac OS X 10.8.3 Lion Windows 7 Professional
PowerPoint 2011 NA
PowerPoint 2010 NA
Adobe Acrobat Reader
OpenOffice.org 3.3.0
Keynote '09 NA
Google Chrome
Windows Media Player NA
Quicktime Player
VLC
File Types All file types All file types

Media Files:

If your presentation includes movies or animations please make sure to bring them with you to the speaker ready room for uploading, even if you chose to "embed" your media files.

Executable Presentations (experimental)

If your presentation is an executable file (such as ".prezi" format), please visit the Speaker Ready Room at least 24 hours before your scheduled talk to ensure compatibility.

File Names:

The presentation file may be named whatever you wish. The system automatically creates a special directory for each speaker.

Drop Off:

Bring your presentation on a CD-ROM or USB flash disk to the speaker ready room at least one day in advance of your session.

In The Session

You will control your presentation on the computer provided in the session room. There will be a laptop for you to use. Please do not load your presentation on the computer in the session room yourself as it may not open correctly.

Audiovisual Equipment

  • LCD Projectors and Laptops: Provided in every oral session room, free of charge. You may not use your own. You do not need to place an order to use the LCD Projector, but must adhere to the presentation requirements.
  • VCRs/Monitors: Must be ordered and cost $100.
  • 35mm and Overhead Projectors: Complimentary, but must be ordered 24 hours in advance.

Questions or Orders: Contact Lisa Idem at lisa.idem@aas.org or call 202-328-2010 ext. 126.