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HEAD 13 Speaker Ready and Audio Visual Information
Last updated: Friday
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Speaker Ready Services

All presentations for oral sessions will be uploaded to the internal network at the Speaker Ready desk where they will be distributed to the appropriate computer by our technicians.

Hours of Operation

Day Hours
Sunday 3:00 pm - 5:00 pm
Monday 7:30 am - 4:00 pm
Tuesday 7:30 am - 4:00 pm
Wednesday 7:30 am - 4:00 pm
Thursday 7:30 am - 2:00 pm

The computers at the Speaker Ready desk and each of the session rooms are exactly alike. If your presentation looks good at the Speaker Ready computer, it will look good in the session. If your presentation has audio, please inform a technician at the Speaker Ready desk. It is strongly recommended that you test your presentation at the Speaker Ready desk 24 hours before your presentation. Someone will be at the Speaker Ready desk during sessions to assist you. Please feel free to drop by and ask questions.

Presentation Requirements:

The presentation computers provided will run the following operating systems and software:

Software Mac OS X 10.7.3 Lion Windows XP Professional
PowerPoint 2011 NA
PowerPoint 2010 NA
Adobe Acrobat Reader
OpenOffice.org 3.3.0  
Keynote '09 NA
Google Chrome
Windows Media Player NA
Quicktime Player
VLC
File Types All file types All file types

Media Files:

If your presentation includes movies or animations please make sure to bring them with you to the speaker ready room for uploading, even if you chose to "embed" your media files.

Executable Presentations (experimental)

If your presentation is an executable file (such as ".prezi" format), please visit the Speaker Ready desk at least 24 hours before your scheduled talk to ensure compatibility.

File Names:

The presentation file may be named whatever you wish. The system automatically creates a special directory for each speaker.

Drop Off:

Bring your presentation on a CD-ROM or USB flash disk to the speaker ready room at least one day in advance of your session.

In The Session

You will control your presentation on the computer provided in the session room. There will be a laptop for you to use. Please do not load your presentation on the computer in the session room yourself as it may not open correctly.

Audio Visual Equipment

  • LCD Projectors and Laptops: Provided in every oral session room, free of charge. You may not use your own. You do not need to place an order to use the LCD Projector, but must adhere to the presentation requirements.
  • Overhead Projectors: Complimentary, but must be ordered 24 hours in advance.

Questions or Orders: Contact Kim Earle at kim.earle@aas.org or call 202-328-2010 ext. 111.