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Special Session and Town Hall Proposal Form

The DC Special Session and Town Hall Proposal Form is closed.

If you have already submitted a proposal, you will be notified by the first week in July of the status of your proposal.

Special Sessions

Will be scheduled during one of the following time-slots:

  • Monday - Thursday: 10am-11:30am or 2pm-3:30pm

Special Session Instructions and Deadlines

Town Halls

Will be scheduled during one of the following time-slots:

    • Monday-Thursday: 12:45pm-1:45pm or an evening time-slot as agreed upon by the Organizer and Planning Committee

Town Hall Instructions and Deadlines

To submit a Splinter or Workshop request use the Splinter and Workshop Proposal Form.

Organizer Information
Organizers must be full AAS members.
Address
Please enter your preferred address.
Session Information
Please indicate your first choice for the day on which you would like the session to be scheduled.
Please indicate your second choice for the day on which you would like the session to be scheduled.
If you would prefer that your Town Hall or Special Session be scheduled as an evening session, please indicate the preferred times here. Evening time-slots begin after the evening poster session at 6:30pm. Evening time-slots are typically 90 to 120 minutes long, and are accompanied by a reception.
Maximum 2000 characters. This session description will be posted online, as well as printed in the final Meeting Program--please submit a description in the format that you would like the meeting attendees to read. See Winter Meeting Session Proposal Information and Deadlines for the final description deadline.
Please list the names of confirmed speakers, and their affiliations. Potential topics are optional. Please note: The VP Planning Committee will only accept those proposals that include a strong confirmed speaker list. Also, the Committee looks for the session to be representative of the diversity of those working in astronomy. See Winter Meeting Session Proposal Information and Deadlines for the final speaker list deadline.
Do you want to accept contributed orals for this session? Note: If yes, abstracts that are not accepted will be sorted during general abstract sorting.
Do you want a poster session associated with your session? Associated Poster Sessions are generally scheduled on the same day as your Special Session, and are open to Research Contributed submissions. You will have the opportunity to accept/decline all contributed abstracts.
This information will not be published.
Audio Visual Equipment and Services
All Special Sessions and Town Halls will be provided with the following standard equipment and services: LCD Projector, Screen, Laptop, 2 Wireless microphones, Podium, Podium Microphone, and Internet Connection. There may be costs for additional equipment.

Monthly Job Register

Job announcements must be received by the 15th and paid for by the 25th of each month for publication in the subsequent issue of the Job Register.