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AAS Electronic Announcement #234 — July 2012

Mailed 11 July 2012

CONTENTS:
1. NEW ABSTRACT SUBMISSION SYSTEM FOR THE 221ST MEETING IN LONG BEACH, CA
2. 44TH MEETING OF THE DPS IN RENO, NV
2a. DPS Reno Call for Papers
2b. Reno Hotel Information
2c. Calling all Volunteers!
3. ADVANCING SCIENCE, ACKNOWLEDGING SERVICE, RECOGNIZING RESEARCH: THE AAS SPRING/SUMMER 2012 CAMPAIGN
4. 2013 MEMBERSHIP ONLINE RENEWALS STARTING IN SEPTEMBER
5. DISTRICT CONGRESSIONAL VISITS WEBINAR
6. AAS MEMBERSHIP CALENDAR
7. NEW EDITORIAL TEAM APPOINTED FOR APJ LETTERS
8. AAS JOURNALS TO USE CROSSCHECK
9. NASA'S EXOPLANET EXPLORATION PROGRAM ANALYSIS GROUP (EXOPAG) HELD IN CONJUNCTION WITH THE 44TH DPS MEETING
10. DEAR COLLEAGUE LETTER: NATIONAL RADIO ASTRONOMY OBSERVATORY (NSF 12-087)
11. WISE 3-BAND CRYO DATA RELEASE
12. NSF'S NATIONAL CENTER FOR SCIENCE AND ENGINEERING STATISTICS
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1. NEW ABSTRACT SUBMISSION SYSTEM FOR THE 221ST MEETING IN LONG BEACH, CA

AAS is in the final stage of implementing our new abstract submission tool. Scholar One will officially be used for the submission process for the upcoming meeting in Long Beach, CA.

The goal is for our new submission process to be quicker, easier, and overall more user friendly as you submit your abstract(s).

Take a sneak peak, with some basic tutorials, please visit: http://mchelp.manuscriptcentral.com/gethelpnow//abstractcentral/training...

More Information Coming Soon!
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2. 44TH MEETING OF THE DPS IN RENO, NV

2a. DPS Reno Call for Papers

The 44th Meeting of the DPS in Reno, NV has a great line up of Invited talks, Workshops, and Events, and now is your chance to be a part of it!

The deadline to submit abstracts is Thursday, 19 July 2012, 9:00pm ET.

Full abstract instructions and submission form is available at http://www.psi.edu/dps12/abs.shtml

Abstract correspondence originates from abstractsonline.com. Please set your spam filters to allow email from abstractsonline.com.

300-word abstracts may be submitted by uploading word processing files, cutting and pasting or typing directly into the abstract form. A character pallet of common symbols is provided.
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2b. Reno Hotel Information

DPS has secured fantastically affordable hotel room rates at the Grand Sierra Resort and Casino!

Your stay at the Grand Sierra Resort and Casino includes complementary transportation to/from the Reno-Tahoe International Airport. Booking within the DPS room block will ensure that your daily resort fee is
waived.

Grand Sierra Guestrooms: Single and Double Rooms $94
Government Rate: Single and Double Rooms $94
Luxury Summit Guestrooms: Single and Double Rooms $120

To make a reservation, call 1-800-648-5080 and reference the "DPS Annual Meeting." You may also use the custom online DPS reservation page at https://resweb.passkey.com /Resweb.do?mode=welcome_ei_new&eventID=3192976.
Reservations made through the Grand Sierra homepage will not guarantee you the DPS Meeting rate.

The deadline to make reservations is 20 September 2012. Booking outside of the DPS reserved block results in significant increase in meeting costs for everyone.
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2c. Calling all Volunteers!

Participate at the DPS Reno meeting as a volunteer for 16 hours, and receive complimentary registration. This is a great opportunity for undergrads, grads, postdocs, and local amateur astronomers at our meetings: to supervise sessions, help at registration, usher at events, and various other odd (but greatly appreciated) jobs. This is a great chance to meet and mingle with your peers, get up to date on
the newest science, and pick up some cool freebies in the Exhibit Hall. Sign up today at http://aas.org/meetings/dps/volunteer_form.
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3. ADVANCING SCIENCE, ACKNOWLEDGING SERVICE, RECOGNIZING RESEARCH: THE AAS SPRING/SUMMER 2012 CAMPAIGN

The American Astronomical Society (AAS) is committed to programs that recognize the active involvement of our members. By participating in our 2012 Spring/Summer Campaign, your financial contributions will be
used to promote astronomy globally by advancing students, acknowledging extraordinary service, and celebrating outstanding research.

Our goal for this campaign is to raise at least $60,000 for three of the Society's prestigious programs. By donating just $30 you ensure that actively involved members are recognized for their service to the
field.

http://aas.org/contribute/2012_spring
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4. 2013 MEMBERSHIP ONLINE RENEWALS STARTING IN SEPTEMBER

The 2013 renewal period will begin in September. More than fifty percent of the membership renewed online during the 2012 renewal period. We considered 2012 a success and look forward to having more
than 80 percent renew online for 2013. Renewing early saves the AAS substantial cost and increases the funding available for our programs.
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5. DISTRICT CONGRESSIONAL VISITS WEBINAR

26 July 2012, 15:00-16:00 ET

Speak up for science! During the month of August, Congress will be in recess and representatives will be back in their home districts. This is a great opportunity to schedule a visit with your congressman or
congresswomen to discuss the crucial role that science and astronomy plays in building the economy.

The American Geophysical Union is sponsoring an hour-long webinar on the "how-to" for a successful visit with your representative. If interested in participating in the webinar, RSVP to sciencepolicy@agu.org by 24 July.

http://www.agu.org/sci_pol/events/2012-06-29_DistrictWebinar.shtml

Whether you're a rookie or a seasoned pro, schedule a local visit during the Congressional Summer recess during August. Instructions and talking points specific to the astronomical sciences are found at:
http://aas.org/policy/cww_instructions

Please let us know if you are scheduling local visits are how we can help you. Please contact Bethany Johns at bjohns@aas.org or 202-238-2010.
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6. AAS MEMBERSHIP CALENDAR

Deadline: 1 September 2012

Sponsors and potential sponsors for future AAS calendars are reminded that sponsorship space is provided on a first-come, first-served basis. Groups interested in sponsoring a month in the 2013 Calendar
may contact Crystal Tinch (crystal@aas.org) for more information and pricing details. Deadline for sponsorship is 1 September 2012. The Calendar is free to members, economical for sponsors and invaluable to
the community. The Calendar includes important proposal and grant deadlines.

Please forward any 2013 deadlines to crystal@aas.org by 1 September 2012.
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7. NEW EDITORIAL TEAM APPOINTED FOR APJ LETTERS

Editorial appointments that round out the new ApJ Letters editorial team were made by the Council in June. Dr. Richard de Grijs will serve as Deputy Editor of the Letters. Dr. de Grijs is Professor of Astrophysics at Peking University and Associate Director of the Kavli Institute for Astronomy and Astrophysics in Beijing. Dr. Rekha Jain will be an Associate Editor specializing in the area of solar physics. Dr. Jain is Senior Lecturer in Applied Mathematics at the University of Sheffield, UK. Dr. Luis Ho will serve as Associate Editor specializing in the area of extragalactic astronomy. Dr. Ho is a staff astronomer at the Carnegie Observatories in Pasadena, CA. These three scientists will join Dr. Frederic A. Rasio of Northwestern University, who was appointed to the editorship in January. The team will assume their duties beginning with the January 2013 issue of the ApJ Letters.
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8. AAS JOURNALS TO USE CROSSCHECK

The AAS ethics policy for papers published in its journals, like those of other publishers, calls for the submission of original work. This requirement extends to the language in the paper, which must not
replicate wording used elsewhere. With the availability of software tools, it now is standard practice to check the language of submitted manuscripts against that of other work. The AAS journals are making
use of this capability to check all submitted manuscripts for problems with replicated text. When difficulties occur, which rarely happens, editors will contact authors and seek ways to remedy the difficulty.
The best practice, however, remains, ensuring that your submitted manuscript does not contain text reproduced from other sources.

The Editors
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9. NASA'S EXOPLANET EXPLORATION PROGRAM ANALYSIS GROUP (EXOPAG) HELD IN CONJUNCTION WITH THE 44TH DPS MEETING

NASA's Exoplanet Exploration Program Analysis Group (ExoPAG) will hold its sixth meeting on Saturday-Sunday, 13-14 October, 2012, just prior to the 44th AAS Division for Planetary Sciences meeting in Reno, NV.
ExoPAG meetings are open to the entire scientific community, and offer an opportunity to participate in discussions of scientific and technical issues in exoplanet exploration, and to provide input into NASA's
Exoplanet Exploration Program (ExEP). All interested members of the astronomical and planetary science communities are invited to attend and participate.

ExoPAG-6 will focus on ways to expand the inclusiveness of NASA's Exoplanet Exploration Program (ExEP) to the wider exoplanet community, beyond the past focus on future flagship missions in space. Topics of
discussion will include challenges and opportunities in exoplanetary science in the coming decade, and the status of NASA's plans to sponsor the development of mission concepts for reduced-scale (<$1B)
exoplanet exploration missions. The ExoPAG would also like to broaden the discussion to include other ways in which NASA might facilitate exoplanet research over the next few years, so suggestions for topics
and/or speakers at the meeting are always welcome.

Suggestions can be sent to Prof. Scott Gaudi, ExoPAG Chair (gaudi@astronomy.ohio-state.edu), and/or Dr. Douglas Hudgins, ExoPAG Executive Secretary (Douglas.M.Hudgins@nasa.gov). The meeting will run
for two full days, so there should be plenty of time for both presentations and discussion. News and information about NASA's ExoPAG and the ExoPAG-6 meeting can be found on the ExoPAG web site at
http://exep.jpl.nasa.gov/exopag.
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10. DEAR COLLEAGUE LETTER: NATIONAL RADIO ASTRONOMY OBSERVATORY (NSF 12-087)

Consistent with the National Science Board Resolution on Competition and Recompetition of National Science Foundation (NSF) Awards (NSB-08-12), NSF will compete the next cooperative agreement for the
management and operation of the National Radio Astronomy Observatory (NRAO) and North American (NA) contributions to the international Atacama Large Millimeter/submillimeter Array (ALMA) through an open,
merit-based review process. The Division of Astronomical Sciences (AST) of the Directorate for Mathematical and Physical Sciences (MPS) is currently preparing the program solicitation, which is expected to
lead to the award of ten-year cooperative agreement(s) for the management and operation of NRAO and NA ALMA following the expiration of the current cooperative agreement in 2015.

More information on the competition is provided in publication NSF 12-087, available at http://www.nsf.gov/pubs/2012/nsf12087/nsf12087.jsp.
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11. WISE 3-BAND CRYO DATA RELEASE

The Wide-field Infrared Survey Explorer (WISE; Wright et al. 2010 AJ, 140, 1868) and the Infrared Processing and Analysis Center (IPAC) announce the WISE 3-Band Cryo Data Release.

The WISE 3-Band Cryo Release contains 3.4, 4.6 and 12 micron data acquired between 6 August and 29 September 2010 after the solid hydrogen in the satellite's outer cryogen tank was exhausted. WISE
surveyed approximately 30% of the sky during this time while its detectors were cooled by hydrogen ice in its inner cryogen tank. The telescope warmed from the 12 K maintained during the main mission to 45 K. During the 3-Band Cryo survey phase, the 3.4 and 4.6 micron detectors operated with nearly the same sensitivity as in the main survey. Higher operating temperatures and elevated thermal emission from the warming telescope reduced the sensitivity of the 12 micron measurements and fully saturated the 22 micron detector.

The WISE 3-Band Cryo Data Release products include an Atlas of 5,649 match-filtered, calibrated and coadded images, a "Source Working Database" that contains positions and 3-band photometry for over 261
million detections made on the Atlas Images, and explanatory documentation. Ancillary data products include an archive of over 329 thousand calibrated single-exposure images and a database of 3.7
billion detections made on those images.

The WISE All-Sky Data Release that included data taken during the mission's main cryogenic survey remains the best compendium of sources of mid-infrared emission over the entire sky. The 3-Band Cryo
Observations are independent, second epoch measurements of 30% of the sky. Therefore, the 3-Band Cryo Atlas and Source Working Database are resources with which to learn more about objects found in the All-Sky Release Atlas and Catalog, such as proper motion and flux variability of six month timescales, and confirmation of faint sources.

A quick guide to the Release data products, data access instructions and supporting documentation is available at http://wise2.ipac.caltech.edu/docs/release/3band/. Access to the WISE data products is available via the on-line services of the NASA/IPAC Infrared Science Archive (http://irsa.ipac.caltech.edu).

Research using WISE data products is eligible for support under the NASA ROSES Astrophysics Data Analysis Program (ADAP).

WISE is a joint project of the University of California, Los Angeles, and the Jet Propulsion Laboratory/California Institute of Technology, funded by the National Aeronautics and Space Administration.
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12. NSF'S NATIONAL CENTER FOR SCIENCE AND ENGINEERING STATISTICS

Are you interested in data on the U.S. science enterprise, including data on scientists and engineers or on research and development? NSF's National Center for Science and Engineering Statistics (NCSES) has a
variety of data on these topics and more. NCSES needs your help in organizing these data to make them easier to find and to use.

We have designed two simple exercises that will give us insight into how to better organize our data. To help us in this effort, we have engaged two organizations to assist us, SRI International and Twofold.

Here's how it works.

You will log in to a URL that we will provide in advance. You will then see a set of 75 to 100 virtual "cards" onscreen. These cards represent the content of the NCSES website. We're asking you to sort
the cards into groups that make sense to you.

Once your groups are established, you will be asked to give each group a name that makes sense to you. You will be allowed to make sub-groups if you feel that's appropriate. If you feel something is missing, you
can use a blank index card to add it. Additionally, if a label is unclear, you will be free to write a better label on the card. Finally, if you think a label doesn't belong, you can make an "outlier" pile. There will be a moderator online to help you if you have questions.

You may volunteer for one or both exercises. Each exercise will take up to 2 hours but will be "open" for 13 hours to allow you to participate when it's most convenient for you and to allow you to take
periodic breaks. The first exercise will take place on Wednesday July 11th from 9:00AM - 10:00PM EST, and the second exercise will take place on Thursday July 12th from 9:00AM - 10:00PM EST.

Interested? Great.

If this sounds like something you would be interested in doing, please click the link below to register. You will receive an email confirming your participation prior to the event dates.
http://www.surveymonkey.com/s/9K67BWW

Not interested? Please pass this along.

If you decide not to do this exercise but know another person in your organization who would be appropriate for doing it, we would really appreciate it if you would forward this email to that person. Our sincere thanks in advance for taking the time to read this and considering this opportunity to help NCSES improve its website. Again, if you decide against participating, please forward this email to someone else in your organization who might be interested.

If you have any questions or concerns, feel free to contact us. Thanks!

Robin Pentola
rpentola@nsf.gov

Lori Thurgood
lori.thurgood@sri.com

John Benskin
john.benskin@sri.com

Joe Natoli
joe@twofoldworks.com
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Follow AAS Public Policy on Twitter @AAS_Bethany_J and @AAS_CAPP

Stay on top of astronomy news by following the AAS Press Officer on Twitter: @AAS_Press

An American Astronomical Society (AAS) Electronic Announcement is mailed to all members around the 10th of each month. Included are important items that do not fit into the schedule of the AAS
Newsletter. Because of volume, meeting announcements are generally not included.

Items for possible inclusion in this announcement series should be sent to crystal.tinch@aas.org. Keep announcements short and refer readers to sources of additional information.

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