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AAS Electronic Announcement #232 — May 2012

AAS Electronic Announcement #232 - May 2012

Mailed 10 May 2012

CONTENTS:
1. MEETING NEWS
1a. Long Beach Meeting Special Session and Town Hall Proposals
1b. Anchorage Registration Reminder
1c. Anchorage Oral and Poster Presentations
1d. Anchorage Presentation Uploads
1e. "Space Junk 3D" Screening and Panel Discussion, Regal Tikahtnu IMAX Theater
1g. AAS Meeting Sponsors
2. CHAMBLISS STUDENT ACHIEVEMENT AWARDS: WE NEED MORE JUDGES FOR THE ANCHORAGE MEETING
3. COMMUNICATING WITH WASHINGTON (CWW) AND LOCAL VISITS
4. AAS TOPICAL CONFERENCE SERIES
5. NSO OBSERVING PROPOSAL
6. SPITZER SPACE TELESCOPE CYCLE-9 CALL FOR PROPOSALS
7. KEPLER COMMUNITY FOLLOW-UP OBSERVING PROGRAM
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1. MEETING NEWS
1a. Long Beach Meeting Special Session and Town Hall Proposals

If you would like to propose a Special Session or Town Hall for the January 2013 Long Beach Meeting, proposals and room requests are due 15 May 2012. See Content of AAS Meetings at aas.org/meetings/meeting_content.php for information.
Please contact Lisa Idem at lisa.idem@aas.org with questions.
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1b. Anchorage Registration Reminder

The late registration deadline for the Anchorage meeting is 24 May 2012.

Registration Options
Online: aas.org/meetings/aas220/registration
Phone: 202-328-2010 ext. 106
Fax: 202-234-7850

After 24 May there will be an on-site registration fee added to the cost of registration.
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1c. Anchorage Oral and Poster Presentations

Information regarding Anchorage oral presentations, including Oral Sessions, Invited Sessions, Dissertations, etc., as well as Poster guidelines and suggestions are available at aas.org/meetings/aas220/abstracts_full#presentations.
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1d. Anchorage Presentation Uploads

If you have an oral presentation in Anchorage, you must upload your presentation to the Speaker Ready service. We encourage you to upload your presentation early at aasuploads.com. After your presentation has been uploaded, you will receive a confirmation email. If you do not receive an email, please contact SpeakerReady@aas.org. If you have trouble uploading your presentation at the link above, please email it to presentations@aas.org with the session number, speaker number, last name, email address, and operating system.
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1e. "Space Junk 3D" Screening and Panel Discussion, Regal Tikahtnu IMAX Theater

The AAS Committee on Light Pollution, Radio Interference, and Space Debris is screening the new IMAX film "Space Junk 3D" on Wednesday evening, 13 June. The movie tells a cautionary tale--what goes up doesn't always come down!--and suggests that we may have reached a tipping point in Earth orbit, jeopardizing space exploration for future generations. Why should astronomers care? Space junk threatens orbiting telescopes and produces streaks in astronomical images that, in addition to being unsightly, can complicate image processing and data analysis. Reservations required, space limited. aas.org/meetings/aas220/spacejunk.
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1f. Education and Public Outreach Student Event in Anchorage

Participating in the Anchorage Education and Public Outreach Program is a great way for your institution to interact with students from the local Anchorage community. If you are a current AAS exhibitor, there is no fee. If you are not an exhibitor you can reserve a table for the cost of $250. The event will be held on Tuesday, 12 June 2012 from 11:30am - 3:00pm. As a participant, you have the unique opportunity to highlight your programs, facility and perform hands-on science with the students.

We are asking all participants to provide up to 200 handouts for the students. To sign up to participate go to aas.org/meetings/aas220/epo_interest.
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1g. AAS Meeting Sponsors

We would like to thank our current meeting sponsors, Apogee Imaging Systems, Ball Aerospace & Technologies Corporation and Northrop Grumman. Their support allows us to bring you an excellent meeting in Anchorage.
Additional sponsorship opportunities are available, please contact Debbie Kovalsky at debbie.kovalsky@aas.org for more information.

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2. CHAMBLISS STUDENT ACHIEVEMENT AWARDS: WE NEED MORE JUDGES FOR THE ANCHORAGE MEETING

Many thanks to all AAS members who signed up to judge posters for the Chambliss Astronomy Achievement Student Awards at the Anchorage meeting. The Executive Office needs still more judges to avoid overburdening the ones we have so far. Volunteers will be asked to evaluate undergraduate- and/or graduate-student posters according to defined criteria; see the rules on our website: http://aas.org/grants/Chambliss_Astronomy_Achievement_Student_Award_Rule...

Attention junior members: Advanced graduate students who have finished their coursework and are working on their dissertation research are now eligible to judge undergraduate posters.

Student poster authors will sincerely appreciate your expertise in judging their work. Judging will occur on Monday, Tuesday, and Wednesday (June 11, 12, and 13) from 9:30 to 11:30 a.m., 1:00 to 3:00 p.m., and 3:00 to 5:00 p.m. Each poster will be assigned to one date and time slot. Student poster authors are expected to stand by their posters throughout their assigned 2-hour judging slot, but judges may show up at their convenience any time within that 2-hour window.

Please indicate your willingness and availability by filling out the Chambliss Judge Sign-Up Form (http://aas.org/meetings/chambliss_judge_sign_up_form) by Tuesday, 15 May 2012. Even if you already signed up to be a Chambliss judge during the abstract-submission or meeting-registration process, we still need you to fill out the online form so that we'll know which dates and times you expect to be available to review students' posters.

Contact Rick Fienberg (rick.fienberg@aas.org), AAS Press Officer and Education & Outreach Coordinator, if you have any questions.

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3. COMMUNICATING WITH WASHINGTON (CWW) AND LOCAL VISITS

All politics are local. The American Astronomical Society needs you to communicate the importance of astronomical research to the nation during this significant election year.

Communicating With Washington will conduct Local Visits during the summer Congressional recess.

CWW needs volunteers to visit their members of Congress and other policy makers in Washington, DC between 1 July and 30 September 2012. Local Visits within the state and district will be during the summer Congressional recess, from 6 August to 7 September 2012.

Sign-up begins 14 May 2012 and closes 1 June 2012. Sign-up for CWW and Local Visits uses the same online form. If you sign-up during the times of summer recess, then you will asked to stay in your state and district to visit with your Congresspeople. If you prefer doing local visits because of time or travel constraints, please sign-up for CWW during the times of summer recess. Outside of the dates for summer recess, you will do visits in Washington, DC.
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4. AAS TOPICAL CONFERENCE SERIES

Proposals due: 1 June 2012

The AAS is pleased to announce the formation of the AAS Topical Conference Series (AASTCS, pronounced "aztecs").

The goal of the AASTCS is to organize between three and five topical conferences of significant interest to the astronomical community each year through a competitive proposal process. The AAS Topical Conference Series supports the mission of the AAS to enhance and share humanity's understanding of the universe and will be an important part of the Society's activities in coming years.

The AAS therefore seeks proposals for cutting-edge topical meetings representing frontier research in astronomy and astrophysics, planetary science, heliophysics or related scientific areas.

Proposals are due by 1 June 2012 in the form of a PDF file sent to aastcs@aas.org

Please see http://aas.org/meetings/aastcs/ for further information.
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5. NSO OBSERVING PROPOSAL

Deadline: 15 May 2012

The current deadline for submitting observing proposals to the National Solar Observatory is 15 May 2012 for the third quarter of 2012. Information is available from the NSO Telescope Allocation Committee at P.O. Box 62, Sunspot, NM 88349 for Sacramento Peak facilities (sp@nso.edu) or P.O. Box 26732, Tucson, AZ 85726 for Kitt Peak facilities (kptac@nso.edu). Instructions may be found at http://www.nso.edu/observe/. A web-based observing-request form is at
http://www.nso.edu/obsreq. Users' Manuals are available at http://nsosp.nso.edu/dst/ for the SP facilities and http://nsokp.nso.edu/mp for the KP facilities. An observing-run evaluation form can be obtained at
ftp://ftp.nso.edu/observing_templates/evaluation.form.txt.

Proposers are reminded that each quarter is typically oversubscribed, and it is to the proposer's advantage to provide all information requested to the greatest possible extent no later than the official deadline. Observing time at National Observatories is provided as support to the astronomical community by the National Science Foundation.

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6. SPITZER SPACE TELESCOPE CYCLE-9 CALL FOR PROPOSALS

Release Date: 1 May 2012

PROPOSAL DEADLINES:
Exploration Science Letters of Intent Due: 1 June 2012
ES, Large GO/Snapshot Proposal Deadline: 3 August 2012, 5:00 PM PDT
Small GO Proposal Deadline: 26 October 2012, 5:00 PM PDT

CYCLE-9 TIMELINE:
Exploration Science: 15 November 2012 - 31 March 2014
Large GO: 15 November 2012 - 31 January 2014
Small GO: January - December 2013

On behalf of NASA and the Spitzer Space Telescope Project, the Spitzer Science Center (SSC) at Caltech is pleased to announce the release of the Cycle-9 Call for Proposals (CP). The Cycle-9 CP solicits Exploration Science (ES) General Observer, regular General Observer (GO) and Snapshot proposals. We expect to select 5,000 -7,000 hours of ES programs, 1,500 - 2,000 hours of Large GO/Snapshot programs, and 500 - 1,000 hours of small GO programs. The results from the recent NASA Senior Review were fantastic for Spitzer. The mission is funded to operate through Cycle-10 (2014) and the Senior Review recommended supporting operations through 2016. We will return to the Senior Review in 2014 with a specific proposal to Cycles 11 and 12 operations.

** MAJOR CHANGES BETWEEN CYCLE 8 AND CYCLE 9 ARE DESCRIBED ON PAGE 1 OF THE CALL FOR PROPOSALS. **

All programmatic and technical information for Cycle-9 is available electronically from the Proposal Kit section of the Spitzer Science Center website at

http://ssc.spitzer.caltech.edu/warmmission/propkit/

** Proposal PDF files MUST be prepared with the separate Cycle-9 proposal templates available at the Proposal Kit website. **

Investigators worldwide from all types of institutions are eligible to submit proposals in response to this CP. All proposals must be submitted electronically using Spot, the SSC proposal planning and submission software. The S19 version of Spot is now available from the SSC website and via the auto-update feature in Spot. Proposers must use this version of the software to submit their proposals.

Programs are categorized as small GO (< 100 hours), large GO (100-500 hours) Snapshot (> 100 hours) and Exploration Science (> 500 hours). ES and regular GO proposals can include science programs that are highly constrained, with the usual caveat that the more constrained the program the harder it is to schedule. The Snapshot programs are specifically solicited to provide a substantial number of hours of unconstrained science that can be easily scheduled to fill gaps in the schedule introduced by highly constrained programs. Joint HST or Chandra observations can be proposed as part of a Spitzer Cycle-9 proposal.

Any questions should be addressed to the Spitzer Helpdesk at help@spitzer.caltech.edu.

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7. KEPLER COMMUNITY FOLLOW-UP OBSERVING PROGRAM

The Kepler Community Follow-up Observing Program (CFOP) is a web-based tool with the principal aim to optimize resources and facilitate collaboration in follow-up studies of planet candidates in the Kepler field. CFOP currently contains information from the Kepler Input Catalog (KIC), publicly available parameters on the Kepler planetary candidates, target finder charts and information on multiplicity, and links to analysis tools such as ephemeris calculations and periodograms at the NASA Exoplanet Archive, to help plan and execute follow-up studies. In addition, CFOP serves as a repository for community-gathered follow-up data by allowing upload and display of data and derived astrophysical parameters and in the future will contain follow-up data from the Kepler team. All data will be clearly associated with the user who provided it and contact information is available to facilitate additional discussion and begin collaborations. CFOP is available at http://cfop.ipac.caltech.edu/.

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An American Astronomical Society (AAS) Electronic Announcement is mailed to all members around the 10th of each month. Included are important items that do not fit into the schedule of the AAS Newsletter. Because of volume, meeting announcements are generally not included.

Items for possible inclusion in this announcement series should be sent to crystal.tinch@aas.org. Keep announcements short and refer readers to sources of additional information.

 

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