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AAS Electronic Announcement #223 - August 2011

Date Emailed: 11 August 2011

CONTENTS:

1. 2011 AAS ELECTIONS PRELIMINARY SLATE
2. 2012 ONLINE RENEWALS BEGIN IN SEPTEMBER
3. AAS MEMBERSHIP CALENDAR
4. AUSTIN PRELIMINARY MEETING INFORMATION ONLINE
5. AUSTIN MEETING REGISTRATION ANNOUNCEMENT
6. ABSTRACT SUBMISSIONS OPEN FOR AUSTIN
7. AAS 220TH ANCHORAGE MEETING SPECIAL SESSION, MEETING-IN-A-MEETING, AND TOWN HALL PROPOSALS
8. IAU MEMBERSHIP DEADLINE 18 NOVEMBER 2011
9. NSO OBSERVING PROPOSAL DEADLINE 15 AUGUST 2011
10. 2012A NASA KECK CALL FOR PROPOSALS
11. DELAYED CALL FOR NEW NOAO SURVEY PROGRAMS
12. SCIENCE COLLABORATION OPPORTUNITIES WITH THE LARGE SYNOPTIC SURVEY TELESCOPE
13. STATUS: JUNE ISSUE
14. ATTENTION DC-AREA MEMBERS: ENVIRONMENTAL FILM FESTIVAL PRESENTS WASHINGTON, D.C., PREMIERE OF "THE CITY DARK"
15. MULTIMEDIA BOOTCAMP SURVEY
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1. 2011 AAS ELECTIONS PRELIMINARY SLATE

Vice President
Paula Szkody
Margaret Hanson

Councilors
Dara Norman
Todd Henry
Amy Simon-Miller
Steve Kawaler
Nancy Brickhouse
Todd Hoeksema

Education Officer
Ed Prather

USNC-IAU
Arlo Landolt
TBD

Additional nominations for Officer or Councilor may be submitted by mail and must be accompanied by a written statement from the nominee indicating a willingness to serve and by the signatures of at least 30 voting Full Members of the Society. Additional nominations for the Nominating Committee must be proposed by at least 5 Full Members of the Society and must also be accompanied by the nominee's written statement indicating a willingness to serve.

All nominations and supporting materials must be received by 16 September 2011 in the Office of the Secretary. Send nominations to: G. Fritz Benedict, McDonald Observatory, University of Texas, 1 University Station, Austin, TX 78712.
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2. 2012 ONLINE RENEWALS BEGIN IN SEPTEMBER

You can renew your 2012 dues online beginning the first week of September, 2011. Please help the AAS save substantial costs by renewing online at aas.org.

Paper renewals will be mailed in late October so please take a moment and log in to your member record and opt out of receiving your renewal notice by US mail. You will need your member login ID and password. If you have not used this before, give the membership department a call and they will provide you with that information or, you can reset your password online. Any address changes can be made directly on that page. If you need assistance, please contact membership at aas.org, or call 202-328-2010 x101.
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3. AAS MEMBERSHIP CALENDAR

Deadline: 1 September 2011

Sponsors and potential sponsors for future AAS calendars are reminded that sponsorship space is provided on a first-come, first-served basis. Groups interested in sponsoring a month may contact Crystal Tinch (crystal@aas.org) for more information and pricing details for the 2012 Calendar. Deadline for sponsorship is 1 September 2011. The Calendar is free to members, economical for sponsors and invaluable to the community. The Calendar includes important proposal and grant deadlines. Please forward any 2012 deadlines to crystal@aas.org by 1 September 2011.
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4. AUSTIN PRELIMINARY MEETING INFORMATION ONLINE

219th Meeting of the American Astronomical Society
8-12 January 2012
Austin, TX
http://aas.org/meetings/aas219

Important Deadlines
Hotel Reservations Open: 2 August 2011
Early Registration: 16 August - 15 September 2011
Regular Registration: 16 September - 17 November 2011
Abstract Submission Deadline: 5 October 2011, 9:00 pm ET
Late Registration: 18 November - 20 December 2011
Childcare Grants: 5 December 2011
Late Abstract Submission: 1 December 2011, 9:00 pm ET
Splinter Meeting Requests: 1 December 2011
Hotel Reservations: 4 December 2011
Onsite Registration: 8 January 2012 - 12 January 2012
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5. AUSTIN MEETING REGISTRATION ANNOUNCEMENT

Registration for the AAS 219th Meeting in Seattle will open 16 August.
Register online at http://aas.org/meetings/aas219/registration
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6. ABSTRACT SUBMISSIONS OPEN FOR AUSTIN

The Austin abstract deadline is 9:00 pm ET, Wednesday, 5 October 2011.

The AAS Council specifies the following regulations for submission and
presentation of papers at an AAS meeting:

Current Members Only
*Any member of the AAS may submit an abstract.

*Former members must reinstate their membership (please allow 2 weeks
processing time)
(http://aas.org/membership/membership.php#reinstate).

*The presenter must be listed as the first author on the abstract.

*The presenting/first author must register for the meeting. The Early
registration deadline is 15 September. All presenting/first authors
must be registered by 17 November.

Dissertations for Members Only

*Students or graduates wishing to submit Dissertation Abstracts must
be accepted for membership in the AAS by the abstract deadline -please allow 3 weeks for membership processing (http://aas.org/membership/membership.php).

One Time as Nonmember

*Nonmembers may present one abstract at one AAS meeting if the abstract is countersigned by a Full Member; and they register for the meeting at the nonmember rate. Registration and abstract submission are separate processes. Registration does not have to be submitted by the abstract deadline but must be completed 17 November.

*If an Undergraduate Guest gives a paper, he/she does so as a nonmember and is subject to the usual rules governing presentation of papers by nonmembers.

*Society of Physics Student Affiliates are considered nonmembers for abstract submission but may register at the Junior rate.

*Subsequent abstracts will be accepted only if the nonmember successfully applies for membership in the Society (http://aas.org/membership/membership.php). Please allow 3 weeks for membership processing

One abstract Per Meeting

*You may only present one abstract (whether oral or poster) at a meeting, with the exceptions listed below. You may co-author several abstracts but may be the first author and presenter for only one abstract.

* The following exceptions do not count as your "one" abstract. You may still be the first author and presenter for an additional contributed scientific research abstract. Exceptions: Prize Lectures, Plenary and Parallel Invited Talks, Contributed education papers, Contributed historical abstracts, and abstracts for working group meetings.
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7. AAS 220TH ANCHORAGE MEETING SPECIAL SESSION, MEETING-IN-A-MEETING, AND TOWN HALL PROPOSALS

If you would like to propose for a Special Session, Town Hall, or Meeting-In-A-Meeting at the 2012 Summer Meeting in Anchorage, proposals are due 30 September 2011. See http://aas.org/meetings/summer_session_organizer_deadlines.php for information and deadlines.

Please direct questions to lisa.idem@aas.org.
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8. IAU MEMBERSHIP DEADLINE 18 NOVEMBER 2011

All US astronomers who are not currently IAU members should consider applying for membership in advance of the 2012 General Assembly in Beijing, China. Only IAU members or invitees may attend the General Assembly. Applications to become a US member of the IAU are only accepted every third year, so don't miss this opportunity.

Scientists seeking to become IAU members apply through the relevant National Committee of the country where they are working or living permanently. In the United States, the U.S. National Committee of the IAU (USNC-IAU) is organized through the Board on International Scientific Organizations at the National Academy of Sciences.

The USNC-IAU establishes an application procedure following IAU regulations and procedures and accepts applications in the year prior to each General Assembly. With the next General Assembly scheduled to be held in August, 2012 in Beijing, China, the USNC-IAU is happy to announce that the membership application process is now open.

A new electronic membership application process has been established to make becoming a member easier. Interested scientists should send a request for membership information to the following email address: IAU_Applications@nas.edu. An access code will be provided to the online membership application system.

The deadline for applications for membership is 18 November 2011.
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9. NSO OBSERVING PROPOSAL DEADLINE 15 AUGUST 2011

The current deadline for submitting observing proposals to the National Solar Observatory is 15 August 2011 for the fourth quarter of 2011. Information is available from the NSO Telescope Allocation Committee at P.O. Box 62, Sunspot, NM 88349 for Sacramento Peak facilities (sp@nso.edu) or P.O. Box 26732, Tucson, AZ 85726 for Kitt Peak facilities (kptac@nso.edu). Instructions may be found at http://www.nso.edu/general/observe/. A web-based observing-request form is at http://www2.nso.edu/cgi-bin/nsoforms/obsreq/obsreq.cgi. Users' Manuals are available at http://nsosp.nso.edu/dst/ for the SP facilities and http://nsokp.nso.edu/ for the KP facilities. An observing-run evaluation form can be obtained at ftp://ftp.nso.edu/observing_templates/evaluation.form.txt.

Proposers are reminded that each quarter is typically oversubscribed, and it is to the proposer's advantage to provide all information requested to the greatest possible extent no later than the official deadline. Observing time at National Observatories is provided as support to the astronomical community by the National Science Foundation.
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10. 2012A NASA KECK CALL FOR PROPOSALS

NASA is soliciting proposals to use the Keck Telescopes for the 2012A observing semester (February - July 2012). NASA intends the use of the Keck telescopes to be highly strategic in support of on-going missions and/or high priority, long term science goals. NASA Keck time is open to a wide range of disciplines including exoplanets and solar system topics, galactic and extragalactic topics, cosmology and high energy astrophysics. This is the last semester that the Keck Interferometer will be available.

This semester and continuing into future semesters, there is limited time available for observations of targets based on public Kepler data or data obtained through the Kepler Guest Observer programs. In addition, the call for CoRoT Key Science has been extended to semester 2012B. Proposals are also sought in the following discipline areas: (1) investigations in support of EXOPLANET EXPLORATION science goals and missions; (2) investigations of our own SOLAR SYSTEM; (3) investigations in support of COSMIC ORIGINS science goals and missions; (4) investigations in support of PHYSICS OF THE COSMOS science goals and missions; and (5) direct MISSION SUPPORT.

The proposal process is being handled by the NASA Exoplanet Science Institute (NExScI) at Caltech and all proposals are due on 15 September 2011 at 4 pm PDT. Please see the website http://nexsci.caltech.edu/missions/KeckSolicitation/index.shtml for further information and the proposal submission site. Questions not answered on these pages can be directed to KeckCFP@ipac.caltech.edu.
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11. DELAYED CALL FOR NEW NOAO SURVEY PROGRAMS

The National Optical Astronomy Observatory (NOAO) allows astronomers to use NOAO facilities to obtain large homogeneous datasets aimed at addressing significant scientific problems by proposing to the NOAO Survey program. The call for new Survey proposals is traditionally issued on an annual basis with a mid-September deadline. This year, however, NOAO will delay the call by six months, but anticipates announcing the opportunity to propose for new surveys at the end of 2011, with a likely mid-March 2012 deadline. The 6-month delay is motivated by the desire to allow surveys to use the new Dark Energy Camera, which is to be commissioned at the CTIO Blanco 4-m telescope, as well as the FLAMINGOS-II IR imager and multi-object spectrograph, which is to be commissioned on the Gemini-South 8-m telescope. The timing of the planned survey call will allow sufficient commissioning activities to take place for both instruments during the remainder of 2011, so that informed proposals can be composed by the time of the expected deadline in 2012. The call will be announced through the AAS, as well as at the NOAO proposal webpage: http://ast.noao.edu/observing/proposal-info
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12. SCIENCE COLLABORATION OPPORTUNITIES WITH THE LARGE SYNOPTIC SURVEY TELESCOPE

The Large Synoptic Survey Telescope (LSST) is inviting members from the U.S. astronomy and physics communities to take part in shaping the science for the LSST through membership in LSST Science Collaborations. Applicants may apply to join an existing collaboration, or propose to form a new collaboration.

Over the course of ten years, the LSST will perform a six-wavelength, multi-epoch optical survey of half the visible sky which will provide major leaps for studies of dark energy and dark matter via studies of gravitational lensing, distant supernovae, and the large-scale distribution of galaxies. The LSST will also enable large surveys to explore the structure and stellar populations of the Milky Way, searches for faint solar system objects, detection of optical transients, among other topics. The LSST will cover the sky with an unprecedented combination of speed and depth. The Astronomy and Astrophysics Decadal Survey (Astro2010) ranked LSST as the number one priority for large-scale ground-based programs. More information about the LSST and its science goals can be found online at http://www.lsst.org.

The Science Collaborations are opening their membership to the US science community to help develop and document the science opportunities provided by the LSST, finalize the design of the system and observing strategy, undertake end-to-end simulations, commission instrument and data management systems, and ultimately perform science analyses. The collaborations are intended to work closely with the LSST construction project, although they are autonomous ventures.

Those who wish to join an existing collaboration, or initiate a new collaboration, are invited to submit proposals. These will be reviewed by an independent panel of astronomers and physicists coordinated by NOAO, with input from the collaborations on applications specific to their group. Further details and information on applying for membership are available at: http://www.noao.edu/lsst/collab_prop/Scicollab.htm.

Please read the guidelines carefully. Successful applicants must demonstrate a commitment to helping to develop the LSST observational program. The application deadline is 14 October 2011. For those proposing to form a new collaboration, we request that a letter of intent to apply that briefly describes the scientific topic and proposed membership be emailed to mhartman@noao.edu by 16 September 2011. Questions may be addressed to Tod R. Lauer at lauer@noao.edu.
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13. STATUS: JUNE ISSUE

The June issue of STATUS, the semiannual magazine of the Committee on the Status of Women in Astronomy, is now available at: http://files.aas.org/Status/2011_Status_I/

Articles in the current issue include:

"Building Respect and Inclusion in Astronomy: Strategies for Addressing and Overcoming Harassment," by Sheryl Bruff and Bernice Durand;

"'Women in Science' Groups as Instruments of Change," by Meredith Danowski;

"Leaders in Science and Engineering: The Women of MIT," by Edmund Bertschinger;

"Introduction to Unconscious Bias," by Joan Schmelz and Patricia Knezek; and "Maria Mitchell and the Sexing of Science: An Astronomer among the American Romantics," a book review by Kate Brutlag Follette.
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14. ATTENTION DC-AREA MEMBERS: ENVIRONMENTAL FILM FESTIVAL PRESENTS WASHINGTON, D.C., PREMIERE OF "THE CITY DARK"

WHAT: Film Screening: "The City Dark" (USA, 2011, 84 min.) is a feature documentary about light pollution and the disappearing night sky. After moving to New York City from rural Maine, filmmaker Ian Cheney asks some simple questions: "Do we need the stars?" and "What do we lose when we lose the night?" The film leads viewers on a quest to understand how light pollution is affecting people and the planet. Filmmaker Ian Cheney will appear in person.

WHEN: Thursday, August 25, 7:00 p.m.

WHERE: E Street Cinema, 555 11th St., NW (entrance on E St. between
10th & 11 Sts., NW)

COST: Tickets-$15

RSVP: To purchase tickets and for further information, visit http://www.brownpapertickets.com/event/190882
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15. MULTIMEDIA BOOTCAMP SURVEY

This summer, the Morehead Planetarium and Science Center and the School of Journalism and Mass Communication at the University of North Carolina-Chapel Hill are gauging the scientific community's interest level in a Multimedia Bootcamp. This five-day skills workshop will be designed specifically for scientists and science communicators to provide more tools of science education and public outreach.

Please consider taking this 10-question survey that will inform the content and direction of the program for the summer of 2012.

https://www.surveymonkey.com/s/SFPLKJD

For additional comments, questions or suggestions, contact Kelly Izlar at kaizlar@gmail.com or kizlar@email.unc.edu.
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Follow AAS Public Policy online at blog.aas.org or on Twitter
@AAS_CAPP or @AAS_Bethany_J

An American Astronomical Society (AAS) Electronic Announcement is mailed to all members around the 10th of each month. Included are important items that do not fit into the schedule of the AAS Newsletter. Because of volume, Meeting Announcements are generally not included.

Items for possible inclusion in this Announcement series should be sent to crystal@aas.org. Keep announcements short and refer readers to sources of additional information.

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