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AAS Electronic Announcement #222 — July 2011

AAS Electronic Announcement #222 - July 2011

Date Emailed: 11 July 2011

CONTENTS:

1. THE POWER OF GIVING... THE AAS SPRING/SUMMER 2011 CAMPAIGN
2. AUSTIN MEETING INFORMATION NOW ONLINE
3. 2012 MEMBERSHIP ONLINE RENEWALS STARTING IN SEPTEMBER
4. JOHN HUCHRA MEMORIAL PRESENTATIONS NOW AVAILABLE AT AAS WEBSITE
5. AER OFFLINE SATURDAY, 16 JULY 2011
6. AAS MEMBERSHIP CALENDAR
7. OSTP SEEKS INPUT ON CIRCULAR A-21
8. NRAO CALL FOR PROPOSALS: SEMESTER 2012A
9. NHSC PROPOSAL PLANNING WORKSHOP RESCHEDULED TO 21-22 JULY 2011
10. SMARTS (SMALL AND MODERATE APERTURE RESEARCH TELESCOPE SYSTEM)
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1. THE POWER OF GIVING... THE AAS SPRING/SUMMER 2011 CAMPAIGN

Please consider making a special contribution to the AAS during our Spring 2011 Campaign. If you donate $250 to any AAS program, you will have access to the Donors Lounge at the winter and summer meeting. Members who donate $50 or more will receive an invitation to our 4th annual Donor's Reception at the 2012 Austin meeting.

http://aas.org/contribute/2011_summer
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2. AUSTIN MEETING INFORMATION NOW ONLINE

The 219th AAS Meeting website for Austin is now available at http://aas.org/meetings/aas219.

Important Dates
Abstract Submission Open: 13 July 2011
Hotel Reservations Open: 1 August 2011
Abstract Submission Deadline: 9:00 pm ET, Wednesday, 5 October 2011
Hotel Reservations Deadline: 4 December 2011
Early Registration: 16 August - 15 September 2011
Regular Registration 16 September - 17 November 2011
Late Registration: 18 November - 20 December 2011
Onsite Registration: 8 - 12 January 2011
Late Abstract Submission Deadline 9:00 pm ET, Thursday, 1 December 2011
Childcare Grants Deadline: 5 December 2011
Splinter Meeting Request Deadline: 1 December 2011

Exhibiting in Austin
The meeting will be held at the Austin Convention Center, 8-12 January 2012. We are preparing a great scientific program and we are expecting attendance surpass the attendance of the 2008 meeting. The exhibitor prospectus will be available online later this summer.

As we prepare for the meeting, we are looking for exhibitors to participate in an advisory group to discuss things like internet, exhibiting at future meetings, and if bundled pricing of winter and summer meetings would be of interest. We value your input and would greatly appreciate your feedback.

If you do plan to exhibit in Austin, please also consider increasing your visibility through sponsorship. We will be featuring new sponsorship options such as the AAS Donor Lounge, aisle signs, and digital banners.

Please contact Debbie Kovalsky at exhibits@aas.org or 202-328-2010 ext. 110 to participate in the advisory group or if you have any questions about exhibits or sponsorships.
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3. 2012 MEMBERSHIP ONLINE RENEWALS STARTING IN SEPTEMBER

The 2012 renewal period will begin in September. More than fifty percent of the membership renewed online during the 2011 renewal period. We considered 2011 a success and look forward to having more than 80 percent renew online for 2012. Renewing early saves the AAS substantial cost and increases the funding available for our programs.
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4. JOHN HUCHRA MEMORIAL PRESENTATIONS NOW AVAILABLE AT AAS WEBSITE

The presentations made at the Boston AAS meeting celebrating John Huchra are now available online at the AAS website. Members mayaccess the presentations by logging into the Member's Only pages and selecting the AAS 218 link on the left hand side of the main page and then selecting the appropriate link under the special session heading. We have also made the presentations available to the public at the following link http://aas.org/meetings/meetings_past.php and clicking on the appropriate link under the AAS 218 entry.
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5. AER OFFLINE SATURDAY, 16 JULY 2011

The Astronomy Education Review (AER) is hosted on AIP's Scitation platform. Scitation will be undergoing maintenance and will be completely unavailable between the hours of 8:00 AM and 3:00 PM (EDT) on Saturday, 16 July 2011.

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6. AAS MEMBERSHIP CALENDAR

Deadline: 1 September 2011

Sponsors and potential sponsors for future AAS calendars are reminded that sponsorship space is provided on a first-come, first-served basis. Groups interested in sponsoring a month in the 2012 Calendar may contact Crystal Tinch (crystal@aas.org) for more information and pricing details. Deadline for sponsorship is 1 September 2011. The Calendar is free to members, economical for sponsors and invaluable to the community. The Calendar includes important proposal and grant deadlines.

Please forward any 2012 deadlines to crystal@aas.org by 1 September 2011.
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7. OSTP SEEKS INPUT ON CIRCULAR A-21

Response Deadline: 28 July 2011

Seven years ago the Office of Management and Budget (OMB) released "Circular A-21," a document that established key principles for determining costs applicable to grants, contracts, and other agreements between the Federal Government and educational institutions. The principles were designed to ensure that the Federal Government covered its fair share of these institutions' total costs. But the document's requirements also created administrative burdens that this Administration believes could likely be reduced without undermining the effectiveness of the Circular.

An interagency task force under the National Science and Technology Council (NSTC) is focusing on possible improvements to Circular A-21 with the goal of recommending to the NSTC and OMB specific revisions and clarifications. The task force's work is part of the Administration's larger effort to minimize unnecessary economic and related burdens through review and reform of regulatory processes.

To assist it in its work, the A-21 Task Force is seeking input from faculty and staff at educational institutions, members of relevant professional societies, and others including the general public.

Although it is expected that most comments will come from University administrators, the short time for response (deadline July 28, 2011) and potential impact on research grants, has led the AAS to distribute this information directly to our members to communicate to the appropriate individuals within your own organization or to submit comment individually.

The Request for Information, with supporting details may be found at this link: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-091.html

The form for inputting comments may be found at this link: http://grants.nih.gov/grants/guide/rfi_files/a-21/add.htm
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8. NRAO CALL FOR PROPOSALS: SEMESTER 2012A

Proposal Deadline: 1 August 2011

The NRAO announces the Call for Proposals for Semester 2012A observing time on the Green Bank Telescope (GBT), Expanded Very Large Array (EVLA), Very Long Baseline Array (VLBA), High Sensitivity Array (HSA), and for Global millimeter Very Long Baseline Interferometry. The proposal submission deadline is Monday, 1 August 2011 at 17:00 EDT (21:00 UTC). The observing period will be 1 February 2012 through 31 July 2012.

Proposal preparation and submission are via the NRAO Proposal Submission Tool, which is available through the NRAO Interactive Services portal, http://my.nrao.edu. The principal investigator, the contact author for scheduling, and any students who will use the proposed observations for their dissertation thesis must be registered users. The registration form asks for contact information that will be used for notification about proposal status, telescope scheduling, student funding, etc. We encourage proposers to register early.

The complete NRAO Call for Proposals for Semester 2012A is at http://science.nrao.edu/enews/4.7.
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9. NHSC PROPOSAL PLANNING WORKSHOP RESCHEDULED TO 21-22 JULY 2011
Registration Deadline: 11 July 2011

ESA announced last week the opportunity of a competition for open time observations with Herschel (OT2). This is the final opportunity (see http://herschel.esac.esa.int/AO_Introduction.shtml.) The AO document states that the HOTAC will have available for allocation 3300 hrs of high priority (OT2p1) time, and 3850 hrs of lower-priority (OT2p2) time in the upcoming call. There is an uncertainty of about 1 - 2 months in the Herschel cryogenic lifetime, and the total amount of time available for execution is uncertain by 550 hours per month. Only a small fraction of the OT2p2 is expected to be executed, as this category is designed primarily as "over allocation" to keep the schedules efficient. Notwithstanding these uncertainties, OT2 represents a significant opportunity for all astronomers to exploit the unique capabilities provided by this remarkable space telescope.

To help support astronomers responding to this AO, the NHSC is hosting a Proposal Planning Workshop in Pasadena on 21-22 July 2011 (note that this workshop has been rescheduled to provide better phasing with the AO release). The meeting is open to all interested parties. In addition to reviewing the capabilities of the three instruments HIFI, PACS, and SPIRE and the observation planning software HSpot, the 1.5 day workshop will cover many popular observing modes with hands-on examples. The workshop will allow potential users to refine their observing strategies with expert help from NHSC staff. The deadline for registration is 11 July
Registration information can be found on: https://nhscsci.ipac.caltech.edu/sc/index.php/Workshops/OT2Planning

Please note that NASA funding will be available for successful Herschel proposals. Details about both the proposal submission (deadline 15 Sept 2011) and the NASA funding call for US proposers (deadline 23 Sept 2011) can be found on:

https://nhscsci.ipac.caltech.edu/sc/index.php/Proposals/Proposals
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10. SMARTS (SMALL AND MODERATE APERTURE RESEARCH TELESCOPE SYSTEM)

The SMARTS (Small and Moderate Aperture Research Telescope System) Consortium would like to remind all AAS members that they or their institutions can join SMARTS at a variety of levels. Possible membership can be acquired for single use observing runs that span a few days or weeks, or distributed observing over one or more semesters for time-domain science. Observing time in 2012 is available, and can be discussed and approved by the SMARTS Management Council by 1 September 2011. Guaranteed time on the CTIO 1.5m, 1.3m, 0.9m or Yale 1.0m telescopes can be purchased by individual members for as little as a few thousand dollars, up to major partners contributing $50K to $100K per year or more. Capabilities of the SMARTS telescopes include imaging at optical and infrared wavelengths and low- and high-resolution spectroscopic observations. Astronomers may opt for user time for which they travel to the telescope, or service observations done by SMARTS staff for which observing cadences are highly flexible. SMARTS is particularly useful for graduate and undergraduate training and observing experience. Please see http://www.astro.yale.edu/smarts, or contact Charles Bailyn at charles.bailyn@yale.edu or Todd Henry at thenry@chara.gsu.edu for details about how to become a SMARTS member.
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An American Astronomical Society (AAS) Electronic Announcement is mailed to all members around the 10th of each month. Included are important items that do not fit into the schedule of the AAS Newsletter. Because of volume, Meeting Announcements are generally not included.

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