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AAS Electronic Announcement #211 – August 2010

Date Emailed: 10 August 2010

CONTENTS:

1. 2010 AAS ELECTIONS PRELIMINARY SLATE
2. 2011 ONLINE RENEWALS BEGIN IN SEPTEMBER
3. JOURNAL EMBARGO PERIOD REDUCED TO ONE YEAR
4. LANCELOT BERKELEY PRIZE
5. AAS MEMBERSHIP CALENDAR
6. SEATTLE PRELIMINARY MEETING INFORMATION ONLINE
7. SEATTLE MEETING REGISTRATION ANNOUNCEMENT
8. BOSTON MEETING SPECIAL SESSION, MEETING-IN-A-MEETING, AND TOWN HALL PROPOSALS
9. AAS APPAREL FROM LANDS' END BUSINESS OUTFITTERS
10. NSO OBSERVING PROPOSAL
11. CARMA CALL FOR PROPOSALS
12. SUBMILLIMETER ARRAY CALL FOR PROPOSALS
13. BLAST DATA RELEASED
14. NEW CONTENT AND NOVEL SEARCH CAPABILITIES IN NED
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1. 2010 AAS ELECTIONS PRELIMINARY SLATE

President:
David Helfand
Paul Vanden Bout

Vice-President:
Edward Churchwell
Joshua Frieman

Treasurer:
Hervey (Pete) Stockman

Councilors:
Taft Armandroff
Bruce Balick
Eileen Friel
Inese Ivans
Leonidas Moustakas
Angela Speck

Publications Board Chair:
Anne P. Cowley
Lisa Storrie-Lombardi

Nominating Committee:
Daniel Evans
Anthony Gonzalez
James Klimchuck
Terry Oswalt
Joan Schmelz

Additional nominations for Officer or Councilor may be submitted by mail and must be accompanied by a written statement from the nominee indicating a willingness to serve and by the signatures of at least 30 voting Full Members of the Society. Additional nominations for the Nominating Committee must be proposed by at least 5 Full Members of the Society and must also be accompanied by the nominee’s written statement indicating a willingness to serve.

All nominations and supporting materials must be received by 16 September 2010 in the Office of the Secretary. Send nominations to: G. Fritz Benedict, McDonald Observatory, University of Texas, 1 University Station, Austin, TX 78712.
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2. 2011 ONLINE RENEWALS BEGIN IN SEPTEMBER

We are working towards going green with renewal notices. The AAS began electronic renewals three years ago, and 50 percent of our members utilized renewing online saving the AAS substantial costs.

Join the ranks of members helping us to reduce costs as well as helping the AAS office go green. Please take a moment and log in to your member record and opt out of receiving your renewal notice by US mail or renew online by 1 October. You will need your member login ID and password. If you have not used this before, give the membership department a call and they will provide you with that information. Or, you can reset your password online. Any changes can be made directly on that page. Please make all corrections by Friday, 20 August 2010.

If you need assistance, please contact membership at aas.org, or call 202-328-2010 x101.
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3. JOURNAL EMBARGO PERIOD REDUCED TO ONE YEAR

In light of current discussions about providing access to scientific results, the Publications Board has decided to reduce the journals' "delayed Open Access" period from two years to one year. During the delayed period journal access is restricted to subscribers. This change in policy means that access controls will be removed after one year. Articles published in the AJ and ApJ will be freely available online to anyone one year after publication.

The Publications Board wants the Society to continue its leadership in scientific publishing; reducing the embargo period is in the interest of enabling broad public access. The AAS has one of the most generous delayed Open Access policies in the world. The new policy will go into effect in January 2011.
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4. LANCELOT BERKELEY PRIZE

Please Submit Nominations for the Inaugural Lancelot M. Berkeley New York Community Trust Prize for Meritorious Work in Astronomy

Special Deadline: 31 October 2010

The Lancelot M. Berkeley New York Community Trust Prize for Meritorious Work in Astronomy (the Lancelot Berkley Prize) is awarded annually for highly meritorious work in advancing the science of astronomy during the previous year. The prize amount is $8,000 plus travel expenses to attend an AAS meeting within 12 months to present a prize lecture. A Council appointed prize committee selects the recipients and the award will be given without distinction to nationality. The work being recognized must have been published in a peer reviewed journal in the calendar year prior to the AAS prize nomination deadline (the AAS prize deadline was moved to 30 June this year, but for this inaugural award, the deadline will be 31 October 2010). The award may be shared by up to three people, as appropriate, at the discretion of the prize committee. Individuals are eligible to receive the award more than once.
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5. AAS MEMBERSHIP CALENDAR

Deadline: 1 September 2010

Sponsors and potential sponsors for future AAS calendars are reminded that sponsorship space is provided on a first-come, first-served basis. Groups interested in sponsoring a month may contact Crystal Tinch (crystal at aas.org) for more information and pricing details for the 2011 Calendar. Deadline for sponsorship is 1 September 2010. The Calendar is free to members, economical for sponsors and invaluable to the community. The Calendar includes important proposal and grant deadlines.

Please forward any 2011 deadlines to crystal at aas.org by 1 September 2010.
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6. SEATTLE PRELIMINARY MEETING INFORMATION ONLINE

217th Meeting of the American Astronomical Society
9-13 January 2011
Seattle, WA
http://aas.org/meetings/aas217

Important Deadlines
Hotel Reservations Open: 2 August 2010
Early Registration: 18 August - 16 September 2010
Regular Registration: 17 September - 18 November 2010
Abstract Submission Deadline: 1 October 2010, 9:00 pm EDT
Late Registration: 19 November - 20 December 2010
Childcare Grants: 1 December 2010
Late Abstract Submission: 1 December 2010, 9:00 pm EST
Splinter Meeting Requests: 1 December 2010
Hotel Reservations: 13 December 2010
Onsite Registration: 21 December 2010 - 13 January 2011
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7. SEATTLE MEETING REGISTRATION ANNOUNCEMENT

Registration for the AAS 217th Meeting in Seattle will open 18 August. Register online at http://www.aas.org/meetings/aas217/registration. The Seattle abstract deadline is 9:00 pm, Friday, 1 October 2010.

The AAS Council specifies the following regulations for submission and presentation of papers at an AAS meeting:

Current Members Only
*Any member of the AAS may submit an abstract.

*Former members must reinstate their membership (please allow 2 weeks processing time) (http://www.aas.org/membership/membership.php#reinstate).

*The presenter must be listed as the first author on the abstract.

*The presenting/first author must register for the meeting. The Early registration deadline is 16 September. All presenting/first authors must be registered by 18 November.

Dissertations for Members Only

*Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline - please allow 3 weeks for membership processing (http://www.aas.org/membership/membership.php#join).

One Time as Nonmember

*Nonmembers may present one abstract at one AAS meeting if the abstract is countersigned by a Full Member; and they register for the meeting at the nonmember rate. Registration and abstract submission are separate processes. Registration does not have to be submitted by the abstract deadline but must be completed 30 days prior to the meeting.

*If an Undergraduate Guest gives a paper, he/she does so as a nonmember and is subject to the usual rules governing presentation of papers by nonmembers.

*Society of Physics Student Affiliates are considered nonmembers for abstract submission but may register at the Junior rate.

*Subsequent abstracts will be accepted only if the nonmember successfully applies for membership in the Society (http://www.aas.org/membership/membership.php#join). Please allow 3 weeks for membership processing

One abstract Per Meeting

*You may only present one abstract (whether oral or poster) at a meeting, with the exceptions listed below. You may co-author several abstracts but may be the first author and presenter for only one abstract.

* The following exceptions do not count as your "one" abstract. You may still be the first author and presenter for an additional contributed scientific research abstract. Exceptions: Prize Lectures, Plenary and Parallel Invited Talks, Contributed education papers, Contributed historical abstracts, and abstracts for working group meetings.
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8. BOSTON MEETING SPECIAL SESSION, MEETING-IN-A-MEETING, AND TOWN HALL PROPOSALS

If you would like to propose for a Special Session, Town Hall, or Meeting-In-A-Meeting at the 2011 Summer Meeting in Boston, proposals and room requests are due 30 September 2010. See http://aas.org/meetings/summer_session_organizer_deadlines.php for information and deadlines.

Please direct questions to lisa.idem at aas.org.
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9. AAS APPAREL FROM LANDS' END BUSINESS OUTFITTERS

Visit the AAS Lands' End Business Outfitters store to purchase items with the AAS logo. http://ces.landsend.com/American_Astronomical_Society

Any item may be embroidered with the AAS logo in your choice of black or white. The logo application fee is $5.95 per item.

You may also shop on Lands' End: landsend.com for products not available through the Business Outfitter portal, but you MUST call in orders (with item numbers) to Business Outfitters at 800-587-1541 and provide the AAS logo number (provided below) to have the AAS logo on your items of choice.

Black logo number: 0952688K
White logo number: 0955967K

Lands' End offers promotions often like free or discounted shipping, discounts on items, or free logo embroidery. These promotions are usually unannounced, so check the website frequently. Items will be shipped directly to you at the address you indicate.
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10. NSO OBSERVING PROPOSAL

Deadline: 15 August 2010

The current deadline for submitting observing proposals to the National Solar Observatory is 15 August 2010 for the fourth quarter of 2010. Information is available from the NSO Telescope Allocation Committee at P.O. Box 62, Sunspot, NM 88349 for Sacramento Peak facilities (sp at nso.edu) or P.O. Box 26732, Tucson, AZ 85726 for Kitt Peak facilities (nsokp at nso.edu). Instructions may be found at http://www.nso.edu/general/observe/. A web-based observing-request form is at http://www2.nso.edu/cgi-bin/nsoforms/obsreq/obsreq.cgi. Users' Manuals are available at http://nsosp.nso.edu/dst/ for the SP facilities and http://nsokp.nso.edu/ for the KP facilities. An observing-run evaluation form can be obtained at ftp://ftp.nso.edu/observing_templates/evaluation.form.txt.

Proposers are reminded that each quarter is typically oversubscribed, and it is to the proposer's advantage to provide all information requested to the greatest possible extent no later than the official deadline. Observing time at National Observatories is provided as support to the astronomical community by the National Science Foundation.
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11. CARMA CALL FOR PROPOSALS

Deadline: 31 August 2010

CARMA, the Combined Array for Research in Millimeter-wave Astronomy, is accepting observing proposals for its 2011a semester, which will extend from 1 November to 30 June 2011. CARMA comprises 23 antennas operating in the Inyo Mountains of California at an elevation of 2200 meters. Fifteen antennas are equipped with receivers for 3mm and 1mm wavelengths; eight antennas are equipped with receivers for 1cm and 3mm wavelengths. For the 2011a semester, proposals will be accepted for the 15-antenna array in the A, B, C, D, and E configurations. These configurations have resolutions of 0.18", 0.4", 1.0", 2.5", and 4", respectively, at 220 GHz and resolutions of 0.40", 0.9", 2.2", 5.5", and 11", respectively, at 100 GHz. Proposals will also be accepted for the 8-antenna array in a compact (SL) configuration, which is optimized for observations of the Sunyaev-Zeldovich effect.

CARMA is operated by the Universities of California (Berkeley), Chicago, Illinois, and Maryland, and the California Institute of Technology, under a cooperative agreement with the University Radio Observatory program of the National Science Foundation. Approximately 30% of the awarded time will be given to PIs outside the partner universities.

Proposals should be submitted using the electronic form at: http://carma-prop.ncsa.uiuc.edu/proposals/.

For help with submitting proposals and the proposal system, please email proposal-help at astro.uiuc.edu.

A detailed description of CARMA is available at http://www.mmarray.org . Questions may be addressed to Dr. Nikolaus Volgenau (volgenau at mmarray.org). If you require additional help in understanding CARMA instrument capabilities, you can email Dr. Tom Culverhouse (tom at mmarray.org). The deadline for submitting proposals is 12:00 CDT (18:00 UT) on 31 August 2010.
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12. SUBMILLIMETER ARRAY CALL FOR PROPOSALS

Deadline: 16 September 2010

The Submillimeter Array (SMA), is a radio interferometer located near the summit of Mauna Kea, Hawaii, comprising eight 6-m antennas operating at 230, 345, 420 and 690 GHz bands. The SMA is a collaboration between the Smithsonian Astrophysical Observatory and the Academia Sinica Institute of Astronomy and Astrophysics. For the observing semester 16 November 2010 through 15 May 2011, the proposal deadline is 16 September 2010. For more information, please visit the SMA Observer Center web site at http://sma1.sma.hawaii.edu/.

Questions or comments regarding the Call for Proposals can be addressed to propose at sma.hawaii.edu
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13. BLAST DATA RELEASED

The Balloon-borne Large Aperture Submillimeter Telescope (BLAST), observing at 250, 350 and 500 microns to survey the peak of thermal dust emission associated with star formation, had two successful science flights in 2005 and 2006. Several Galactic and extra-galactic fields were mapped with arcminute angular resolution. The BLAST Team announces that all of the reduced maps from these flights are now available through the Canadian Astronomy Data Centre (CADC), the Infrared Processing and Analysis Center (IPAC), and the BLAST website: http://www.blastexperiment.info

The data release includes FITS files of signal and noise maps, as well as associated bandpasses and spatial filters, and in some cases deconvolved maps and catalogues of extracted sources.

BLAST is funded primarily by NASA and the Canadian Space Agency.
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14. NEW CONTENT AND NOVEL SEARCH CAPABILITIES IN NED

Barry F. Madore and Joe Mazzarella (for the NED Team)

Now in its 20th year of service, the NASA/IPAC Extragalactic Database (http://nedwww.ipac.caltech.edu/) continues to provide comprehensive on-line access to detailed multi-wavelength information for extragalactic objects (including positions, cross-identifications, redshifts, images, spectra, photometry with spectral energy distributions (SEDs), and links to the literature for over 163 million sources). Additional data are being integrated from the literature and major sky surveys on an ongoing basis.

In its latest release (in June 2010) over 760,000 new data entries were added, including 350,000 objects linked to 2,000 references; 206,000 multi-wavelength cross-identifications between objects; 97,000 photometric measurements integrated into SEDs; and 16,000 detailed attributes and classifications.

NED currently provides access to an extensive compilation of over 35,000 distance measurements for 9,100 galaxies derived from redshift-independent techniques such as Cepheids, supernovae, the Tip of the Red Giant Branch, Tully-Fisher, etc.. Query results contain summary statistics with links to individual distance measurements; however, the entire compilation (NED-D) is also available for downloading (http://nedwww.ipac.caltech.edu/Library/Distances/).

Finally, NED now provides a new and unique service that enables object searches based on attributes, currently covering galaxy optical morphology, radio morphology, spectral activity types and luminosity classes (http://nedwww.ipac.caltech.edu/forms/OBJatt.html). Query reports include referenced classifications, as-published and as homogenized by NED, with links to detailed descriptions.

More detailed information is available at http://nedwww.ipac.caltech.edu/help/whats_new.html
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