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AAS Electronic Announcement #137 -- May 2004

AAS Electronic Announcement #137 -- May 2004

[Mailed from aas.org at 10:30am 12 MAY 2004]

CONTENTS

  1.  AAS SAN DIEGO MEETING SPECIAL SESSION PROPOSALS DEADLINE
  2. HOTEL ROOMS IN DENVER
  3. SPONSORSHIP OPPORTUNITIES FOR UNDERGRADUATE AND GRADUATE STUDENT EVENTS AT DENVER MEETING
  4. HEAD MEETING (8-11 SEPTEMBER 2004) IN NEW ORLEANS
  5. DON'T FORGET THE AAS BOOK/JOURNAL/EQUIPMENT DONATION FORUM
  6. AAS CALENDAR PROJECT
  7. SCIENCE VISUALIZATION COMPETITION

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1. AAS SAN DIEGO MEETING SPECIAL SESSION PROPOSALS DEADLINE

Proposals for Special Sessions for the San Diego Meeting are due in the EO by Monday, 17 May 2004. They should include title, organizers, a justification for the session, and a list of speakers and topics. Proposers must be AAS members. Send to Diana Alexander: diana@aas.org.

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2. HOTEL ROOMS IN DENVER

Reservations will continue to be accepted for several days. All Government and Student rooms are sold out. One must indicate "General" in order to make a reservation.

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3. SPONSORSHIP OPPORTUNITIES FOR UNDERGRADUATE AND GRADUATE STUDENT EVENTS AT DENVER MEETING

Student attendance at AAS semi-annual meetings has increased dramatically in the last few years. At the last meeting in Atlanta, GA 150 undergraduates and 115 graduate students registered. Most were presenting or co-authors on papers. Each year, about 140 graduate students receive their doctorate, so the graduate student attendance represents a significant fraction of the US graduate student population.

At every meeting the AAS organizes an undergraduate orientation and reception on Sunday evening before the opening reception, and a separate graduate student-employer networking event on the Tuesday evening of the meeting. Both of these have proven quite popular with their respective audiences, with attendances steadily growing. They are now so-popular that if you wish to attend, you must request an event ticket through the online meeting registration form.

The undergraduate orientation and reception attracts some 250 students and their advisors. This event provides an opportunity for students to network with each other as well as with representatives from undergraduate research programs and graduate departments.

The graduate student-employer networking event typically has about 110 attendees. It is organized by the Employment Committee of the AAS, and its format focuses on employment. Employers are encouraged to attend. In Atlanta, nearly 200 attendees were at the graduate  reception, which varies in number according to the recruitment season. Denver's graduate student networking event is being sponsored by Ball Aerospace.  

AAS meetings are supported through registration fees and donations. Opportunities are available to all organizations, including institutions that might wish to attract or employ graduate or undergraduate students to support these important events. Sponsors receive a display for your organization at the event and be prominently mentioned as a sponsor. Event sponsorship begins at a level of $500, with donations of $1000 and $2500 also available.

Display boards at both events are also available for $120, but do not carry recognition opportunities.

If you have questions about these events, please contact either Kevin Marvel (marvel@aas.org) or Susana Deustua (Susana@aas.org). To make a contribution or questions about meeting details, please contact Diana Alexander (diana@aas.org ).

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4. HEAD MEETING (8-11 SEPTEMBER 2004) IN NEW ORLEANS

Abstracts of presentations for the HEAD New Orleans Meeting are due in the AAS Executive Office by 9 p.m. EDT on Monday, 24 May 2004.

Meeting information and links to the appropriate forms are available through the HEAD Meeting web site,

http://www.confcon.com/head2004/head04.php.

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5. DON'T FORGET THE AAS BOOK/JOURNAL/EQUIPMENT DONATION FORUM

Many members are not aware of the Book/Journal/Equipment Donation Forum, an online resource for those who wish to donate or request books, journals and equipment. Through this service (www.aas.org/donation),anyone may post items that they wish to donate or request materials that their organization may need. Shipping arrangements for the materials must be worked out between the donor and recipient and the AAS will not provide valuation estimates for any item. Before you sell that old physics textbook on E-bay or throw that old journal set in the garbage, why not let the Donation Forum give your materials a second shot at usefulness.

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6. AAS CALENDAR PROJECT

As a service to its members, the AAS is developing a wall calendar to be provided to each member, pending sufficient sponsorship. The calendar will include dates of interest for individuals working in the astronomical sciences such as proposal deadlines, AAS and AAS division meeting abstract deadlines and meeting dates as well as other important information. The calendar will be 18 months long and be published each January. The calendar will be distributed to AAS members at the same time as the AAS Directory. Input from AAS members is needed. If you have a deadline that astronomers should know about, please email Crystal Tinch (crystal@aas.org) with full details. Note that we will be publishing only AAS scientific meeting information at this time.

Attention AAS Corporate Members and Astronomy-related Institutions! Sponsorship opportunities for this calendar, which will be provided to all AAS members, are available at a range of affordable levels. Day sponsorship is $500, half-months are $1000 and full months are $1800. The month sponsorship includes choice of full-panel art for the month (within editorial limits), logo printing on the back of the calendar and in the front matter of the calendar as well as choice of caption text, up to 200 words.

Half-month sponsorship includes choice of half panel art for the month (within editorial limits), logo printing in the front matter of the calendar and choice of caption text, up to 100 words.

Day sponsorship (available only to individuals) to includes only recognition of astronomy-related days of significance that can be summarized in five to eight words and recognition in the front-matter of the calendar. Organizations interested in sponsoring a month, half-month or individuals wishing to sponsor a day entry are encouraged to contact Kevin B. Marvel (marvel@aas.org).

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7. SCIENCE VISUALIZATION COMPETITION

The National Science Foundation (NSF) and the journal Science, published by the American Association for the Advancement of Science (AAAS), invite you to participate in the second Science and Engineering Visualization Challenge. Winners will be selected in each of five categories: photographs, illustrations, informational graphics, interactive media and non-interactive media. The winners will be published in a special section of the 24 September 2004 issue of the journal Science and Science Online. NSF will publish the winners on its website as well. This international contest is designed to recognize outstanding achievements by scientists, engineers, visualization specialists, and artists in the use of visual media to promote understanding of research results and scientific phenomena. Eligible entries include photographs, illustrations, informational graphics, animations, interactive media, and non-interactive media produced or commissioned by illustrators, scientists, or engineers-individually or in teams--January 2003 through 31 December 2003. The contest deadline is 31 May 2004. For more information go to: http://www.nsf.gov/od/lpa/events/sevc.

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An American Astronomical Society (AAS) Electronic Announcement is mailed to all members around the 10th of each month. Included are important items that do not fit into the schedule of the AAS Newsletter. Because of volume, Meeting Announcements are generally not included.

Items for possible inclusion in this Announcement series should be sent to mailto:crystal@aas.org. Keep announcement short and refer readers to sources of additional information.

Address corrections should be sent to mailto:address@aas.org.

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